ADMINISTRATIVE SERVICES ASSISTANT 3 - 04072026-76667

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, ADMINISTRATION DIVISION, DAVIDSON COUNTY

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

For more information, please click on the link below:
https://www.tn.gov/content/dam/tn/correction/documents/AdminServicesAssistant3JobDescription.pdf

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

OR

Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to:

1. Complete a criminal history disclosure form in a manner approved by the appointing authority.
2. Agree to release all records involving their criminal history to the appointing authority.
3. Supply a fingerprint sample prescribed by the TBI based criminal history records check,
4. Submit to a review of their status on the Department of Health's vulnerable persons registry.

Overview

This position will function as a Tennessee Department of Correction (TDOC) Administrative Services Assistant 3. On a daily basis they assist with public records requests, processing expungement orders, scan documents, reviewing requests for destruction, and respond to inquiries.

Responsibilities

1. Review, assign, and process public records requests within established time frames.
2. Prep, scan and verify offender documents.
3. Assist with processing expungement orders.
4. Assist with reviewing request for destruction of documents
5. Conduct compliance inspections at TDOC and CoreCivic facilities.
6. Assist with special projects, sorting health records, verifying files scanned by vendor.
7. Other duties as assigned.

Competencies (KSA's)

Competencies:

1. Communicates Effectively
2. Manages Complexity
3. Manages Conflict
4. Cultivates Innovation
5. Motivating Others
6. Decision Quality

Knowledges:

1. Administrative and Management
2. Economics and Accounting
3. Law and Government
4. Personnel and Human Resources
5. Customer and Personal Service

1. Active Learning and Listening
2. Critical Thinking
3. Management of Financial Resources
4. Judgment and Decision Making
5. Management of Personnel Resources

Abilities:

1. Deductive Reasoning
2. Inductive Reasoning
3. Problem Sensitivity
4. Selective Attention
5. Written Comprehension

Tools & Equipment

1. Personal Computer
2. Telephone
3. Copy Machine
4. Scanner
5. Calculator