New

Onboarding Specialist

First Coast Security Services
medical insurance, dental insurance, life insurance, vision insurance, paid holidays, short term disability, long term disability, 401(k), 403(b)
United States, Florida, Jacksonville
Apr 07, 2026
Overview Job Skills / Requirements Overview As an Onboarding Specialist, you will play a critical role in preparing new hires for success by ensuring a smooth, timely, and compliant onboarding experience. You'll serve as the bridge between recruitment and operations, guiding a high volume of candidates from offer acceptance through orientation and readiness for assignment. In this role, you will have the opportunity to create a positive first impression for new employees, streamline onboarding processes, and support hiring efforts across multiple locations. Key Responsibilities Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection Ensure all new hire paperwork is completed accurately and in a timely manner Schedule and support orientation sessions, ensuring candidates are fully prepared to attend Communicate with new hires via phone, text, and email to provide clear next steps and expectations Verify compliance with company, state, and federal requirements, including licensing and certifications Maintain accurate records of onboarding progress and documentation within internal systems Partner with recruiters and operation managers to align on orientation schedules and staffing needs Track onboarding completion and follow up with candidates to prevent delays or no-shows Create employee files in HRIS system Qualifications High school diploma or equivalent required; Bachelor's degree preferred Experience in onboarding, or HR support preferred Strong organizational skills with the ability to manage multiple priorities Excellent communication skills, both written and verbal Comfortable using applicant tracking systems and other HR tools Knowledge of compliance requirements (background checks, licensing, etc.) is a plus Education Requirements (All) High School Diploma or GED Additional Information / Benefits Paid Holidays Weekly Pay 401K/403b Plan Short Term Disability Dental Insurance Paid Vacation Long Term Disability Vision Insurance Medical Insurance Life Insurance The following screenings are required: Drug Screen Criminal Background Check Motor Vehicle Education Verification Employment Verification First Coast Security is an Equal Opportunity / Affirmative Action Employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce. Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Short Term Disability, Long Term Disability, 401K/403b Plan