Assistant Director, Administrative Operations

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

This position is based on the Atlanta, GA campus and requires adherence to the College's mandated in person work schedule; this is not a remote role. The incumbent may also be required to travel and must remain flexible to support onsite client needs and/or project requirements.

The Georgia Tech College of Lifetime Learning is a research-driven academic college advancing learning across the full arc of life. Founded in 2024, the College integrates research, teaching, and real-world practice to design learning systems that adapt over time and support learners through multiple life and career transitions. As part of a leading public research university, the College advances flexible, stackable pathways that expand access, strengthen mobility, and prepare individuals and communities for a world of constant change.

Partner Academics is a collaborative team within the College of Lifetime Learning that helps bring Georgia Tech's online academic programs to life. We support the planning, launch, and ongoing operations of online degree programs developed in partnership across the Institute. Today, the team supports 20 academic programs, with additional programs coming online in the year ahead.

We work closely with faculty, academic units, learners, and campus stakeholders to ensure programs run smoothly and deliver a strong academic and student experience. Our work spans academic operations, course and faculty coordination, learning systems support, and navigating Institute requirements.

As a team, we value flexibility, collaboration, and problem solving. We partner with faculty and program leaders to turn ideas into high quality, scalable learning experiences, especially in the online space, and play an important role in helping Georgia Tech meet the evolving needs of learners and the workforce.

Oversee the daily operations of multiple administrative functions within an academic or business unit. Functions usually include all or most of the following: financial records and reporting, human resources, building management and general administrative support to unit staff. This position will interact on a consistent basis with: unit management and staff and management/staff in campus-wide support units (e.g. Human Resources, Facilities, etc.). This position typically will advise and counsel: unit management and staff. This position will supervise: assigned unit administrative staff.

Job Duty 1 -
Coordinate unit budget preparation, monitor and prepare related reports.

Job Duty 2 -
Supervise unit human resources administrative functions and coordinate efforts with OHR.

Job Duty 3 -
Ensure that unit facilities are maintained.

Job Duty 4 -
Manage preparation of financial related reports and schedules. May include grant administration.

Job Duty 5 -
Coordinate unit space planning and usage.

Job Duty 6 -
Develop unit administrative policies and procedures (or major portions thereof) consistent with Institute policy.

Job Duty 7 -
Coordinate provision of administrative services to unit management and staff.

Job Duty 8 -
Organize the activities of and supervise assigned support staff.

Job Duty 9 -
Perform other duties as assigned

• Provide financial oversight and program reconciliation across Partner Academics programs, including budgeting, forecasting, and financial tracking
• Lead reconciliation efforts to ensure alignment across enrollment, revenue, expenses, and instructional delivery
• Support enrollment projections and partner with program leadership to inform operational and financial planning
• Coordinate faculty appointments, including offers, renewals, documentation, and workflow management in collaboration with HR and academic units
• Coordinate compensation planning and tracking, working closely with designated team members
• Serve as an operational liaison across finance, HR, academic units, and internal teams to ensure accuracy, compliance, and timely execution

Educational Requirements
Bachelor's Degree in business, communications, or related field or equivalent combination of education and experience

Other Required Qualifications
Some travel is required.

Required Experience
Eight to ten years of job related experience

• Experience managing a team of 3 or more full-time employees
• Intermediate level experience with ClickUp and Microsoft Office tools (including Planner and SharePoint), as well as Power BI or other dashboard and data visualization software.
• Advanced expertise in Excel and data analysis, including oversight of large datasets, financial tracking, and the development of projections and forecasts
• Strong critical thinking and analytical skills, with the ability to navigate complex information and provide sound, strategic recommendations
• Demonstrated people leadership experience, including the ability to guide, influence, and support staff in a collaborative environment
• Exceptional organizational and prioritization skills, with a proven ability to manage multiple, concurrent workstreams
• High level of attention to detail, particularly in financial, faculty, and compliance related areas
• Clear, professional written and verbal communication skills
• Ability to lead effectively through ambiguity, adapt to shifting priorities, and operate in a dynamic, evolving organization
• Sound judgment and discretion in handling sensitive and confidential information
• Service oriented and collaborative mindset, with a focus on continuous improvement and operational excellence

SKILLS
This job requires working knowledge of a broad range of office management functions and processes including those related to accounting records, human resources, facilities management, records management and related areas. Use of office related computer applications and systems is required. Previous people management experience is also required.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time
This position does not require security clearance.

Salary: $74,966.00 -$101,955.00

Salary will commensurate with experience and education
Location: Atlanta, GA

• Position of Trust