Divisional P2P Support Supervisor

Divisional P2P Support Supervisor

Summary:

The Divisional P2P Support Supervisor is responsible for overseeing the Divisional P2P Support Specialists and leading the division's procurement support strategy. This role ensures that the Procurement Support Team successfully enhances purchasing compliance, data accuracy, and administrative efficiency across all divisional operations. The Supervisor acts as the primary strategist for reducing the workload of Plant Office Administrators (POAs) and optimizing the end-to-end Procure-to-Pay (P2P) lifecycle.

Key Responsibilities

1. Strategic Oversight of Compliance & Order Integrity

• Workflow Optimization: Supervise and train team members that will review requisitions and ensure that purchasing aligns with Vulcan Purchasing requirements.

• Compliance Leadership: Ensure team is making recommendations for predefined standards concerning in-network suppliers, Blanket Purchase Agreements (BPAs), and Contract Purchase Agreements (CPAs).

• Risk Mitigation: Oversee compliance checks against risk tier approval limits and manage the delegation of Oracle "Buyer" assignment rules to control system security.

• Training & Development: Responsible for divisional training requirements for the centralized P2P Support Specialist.

2. Management of Administrative & Financial Support Operations

• POA Support Strategy: Monitor the effectiveness of support tasks aimed at eliminating rework and reducing the administrative burden on POAs.

• Financial Resolution Escalation: Oversee complex invoice reconciliation and match-hold issues related to price or quantity mismatches.

• Asset & Service Control: Supervise the tracking of core credits, rental equipment management, and the progress billing for services purchase orders.

3. Data Integrity & Process Excellence

• Data Governance: Establish protocols for data quality to ensure accurate future decision-making and improved reporting.

• Standardization: Enforce best practices for non-catalog PO setup and ensure parts and labor are categorized separately to meet tax compliance requirements.

• Performance Metrics: Ensure the organization accurately captures purchase volumes and key performance metrics (e.g., quantity $\times$ unit price).

4. Stakeholder & Supplier Leadership

• Cross-Functional Liaison: Serve as the high-level divisional contact for support groups including AP, Environmental, Safety, and Geology.

• Supplier Relationship Management: Facilitate the tracking of supplier issues and collaborate with enterprise sourcing and divisional procurement to drive resolutions.

SME Mentorship: Act as the senior Subject Matter Expert (SME), mentoring specialists and providing guidance to field personnel and Accounts Payable teams.

Qualifications

• Education: A high school diploma is required. Associates degree or higher preferred.

• Experience: 2-4 years in a similar role or with equivalent experience in a related job discipline. Experience with payable procedures, procure-to-pay processes, and full-cycle accounting practices preferred. Experience in identifying and capturing cost savings and process improvement opportunities.

• Knowledge of Best Practices: Deep understanding of requisitioning, PO corrections, and full P2P lifecycle from requisition to payment.

• Technology Skills: Must display knowledge of and ability to use computer applications and the most up to date technology. Proficiency in Excel, ERP, and procure to pay software preferred. Procurement and/or payment experience with Oracle Fusion, Oracle eBS, or Jaggaer is a plus.

• Attention to Detail: Commitment to data quality and regulatory/policy compliance.

• Communication Skills: Ability to provide high-level guidance and act as a bridge between field operations and corporate financial groups. Excellent communication skills and the ability to interact well with people at all levels of the organization. Must be an excellent motivator and team builder. Able to form strong social relationships and be an effective communicator for internal and external audiences. Self-motivated and self-driven.

• Organization Skills: Must have the ability to plan, estimate, and coordinate projects. Must have the ability to set priorities with daily supervisory demands and to achieve quality results.

Leadership Skills: Demonstrated experience managing procurement, purchasing, or financial administrative teams.