Administrative Assistant - Mid-Level - AFRL

MID-LEVEL ADMINISTRATIVE ASSISTANT

LOCATION:Eglin AFB, FL

JOB STATUS:Full-time

CLEARANCE: Secret

TRAVEL:None

Astrion has an exciting opportunity for a Mid-Level Administrative Assistant for the Tenants Contract, supporting the Air Force Division, located at the Air Force Research Laboratory's (AFRL) Munitions Directorate (RW) in the Autonomy, Navigation and Control Branch (RWTA) at Eglin AFB, FL.

REQUIRED QUALIFICATIONS / SKILLS

• Bachelor's or Master's degree or equivalent experience
• 3-10 years relevant experience
• Active Secret Clearance (US Citizenship required)
• Proficient with Microsoft Office Suite, expert attention-to-detail & highly organized
• Maintain or ability to acquire Secret Security Clearance
• Knowledge of AF instructions and operations
• Professional experience in administrative duties & office organization
• Prefer prior AF experience and/or experience in laboratory setting working with scientists and engineers
• Prefer prior administrative experience, working with highly technical information

RESPONSIBILITIES

• Advise and assist support to AFRL/RWTA Branch level offices by managing non-personal administrative functions and providing office organization support.
• Identify problems and recommend solutions with minimal supervision.
• Knowledge of AF directives and procedures in support of management and preparation of Government documentation and proficiency in office organization and management.
• Perform specific routine actions creating, managing, and maintaining databases to include but not limited to tracking status of office tasks, internal and external suspenses, equipment inventory, training, distributing office mail, and reviewing correspondence for correction of deficiencies.
• Provide management and maintenance support for office official bulletins, displays, and announcements.
• Advise and assist in establishing and maintaining file plans for Government approval.
• Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for AFRL/RW personnel.
• Consolidate and prepare orders for processing and distribute approved orders and tickets to travelers. Draft request for TDY orders and submit for approval.
• Assist in meeting organization and preparation, which includes developing agenda and presentations, scheduling, and preparation of meeting venue, contacting participants, deconflicting schedules, recording and tracking action items, and performing venue access and security duties.
• Advise and assist RWTS Branch staff with monitoring commitments made at meetings, then provide support in adjusting appointments and calendars to minimize conflicts in scheduling.
• Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, recall rosters and other documents, determining and modifying format, content, and frequency of requirements from information obtained from staff and other sources.
• Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization's mission and programs, office procedures, letters of appreciation, commendations, or notifications. Coordinating/forwarding correspondence to appropriate offices and updating the correspondence tracking systems and suspense files.
• Assist in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation.
• Assist the security manager by updating end-of-day security checklists and rosters, conducting and reporting weekly Random Anti-terrorism Measures (RAM), supporting security inspections, identifying deficiencies in the controlled area security and coordinating solutions with the security manager and site ops/infrastructure team
• Primary work location will be RWTS Office at Eglin AFB. Support for off-site events in the local area during normal work hours may be required on an infrequent, ad-hoc basis.
• Other duties as assigned

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