Procurement Specialist 1

Are you ready to take the next step forward in your career? The Procurement Specialist 1, within the Bureau of Procurement (BOP) of the Department of General Services (DGS), plays a pivotal role in managing and executing procurement contracts for the department. This role involves developing sourcing strategies, creating requests for proposals, defining best value scoring criteria, negotiating costs, performance-based standards, and other contract terms. Procurement Specialists 1 are responsible for interpreting and implementing procurement policies and ensuring compliance through corrective actions as necessary. Make your career goals a reality with our team!

As Procurement Specialist 1, you will develop and execute procurement contracts by creating sourcing strategies, RFPs, RFQs, IFBs, ITQs, and best value scoring criteria. Work includes negotiating costs, performance-based standards, and other contract terms with vendors and suppliers. This position ensures compliance with procurement policies and regulations and recommends corrective actions as needed. You will have the opportunity to collaborate with vendors and suppliers to obtain quotes, negotiate terms, and address procurement-related inquiries in addition to evaluating vendor performance and maintaining vendor databases. It will be essential to enforce adherence to federal, state, and local procurement regulations, policies, and procedures and maintain comprehensive and organized procurement records, including contracts, purchase orders, and bid documentation.

Additional duties to include:

• Evaluating supplier proposals and bids, conducting cost analyses and selecting appropriate suppliers
• Analyzing procurement data to identify cost-saving opportunities and process improvements
• Generating reports and summaries related to procurement activities for management and auditing purposes
• Participating in training programs and workshops to enhance procurement skills and knowledge

If you possess excellent organizational and attention to detail skills, we encourage you to apply and become a part of our team of procurement professionals!

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. Eligible for telework up to four days a week after initial training period as determined between employee and superior. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of experience performing technical purchasing or contract management work; and a bachelor's degree in business, supply chain, logistics, project, or operations management, or a related field; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must have experience communicating written and verbally with internal teams, customers, or stakeholders in a professional manner.
• You must have experience using Microsoft Office Excel and Word to support administrative or operational tasks.
• You must have experience supporting processes governed by policies, procedures, or guidelines.
• You must have experience reviewing documents (such as contracts, forms, or other business materials) for accuracy, completeness, or compliance
• You must have experience organizing or assisting with meetings, trainings, or events.
• You must have experience managing multiple tasks or assignments independently.
• You must have experience addressing issues or discrepancies in a process.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.