Senior Administrator and Payroll Operations Lead (Remote)

Position
Title: Senior Administrator & Payroll Operations Lead

Location: Carol Stream, IL (Onsite)

Classification: Exempt / Salaried

Work
Schedules: Monday -
Friday, 8:00 AM - 5:00 PM (Flexibility required based on business needs)

Summary

Our client is
a premier leader in industrial distribution and supply chain solutions. As a
lean, high-impact organization, they are seeking a versatile Senior
Administrator & Operations Lead to serve as the central backbone of the
company's daily operations. Reporting directly to the President/CEO and
Treasurer, this is not a traditional "HR-only" role; it is a critical
hybrid position designed for a proactive professional who excels in payroll and
HR administration while eagerly stepping into General Affairs, accounting
support, and corporate-wide projects.

The ideal
candidate is a high-potential "growth" professional who values
flexibility and is motivated to learn the broader operational and financial
aspects of a successful international business.

Essential
Duties and Responsibilities

Payroll &
Financial Administration

• Payroll Ownership: Execute bi-monthly payroll via ADP with
  meticulous accuracy, serving as the subject matter expert for a
  multi-national workforce of 70+ employees (US, Canada, and Mexico).
• Accounting Support: Partner with the Treasurer to assist in
  basic accounting tasks, expense tracking, and billing reconciliation.
• Audit Readiness: Serve as the primary point of contact for
  external audits, ensuring all financial and personnel records are
  organized and compliant.

General
Affairs & Corporate Operations

• Facility & GA
  Management: Oversee facility
  upkeep, equipment maintenance, and office supply procurement to ensure
  peak operational efficiency.
• Risk & Records: Manage corporate insurance policies,
  business licenses, and sensitive databases with absolute confidentiality.
• Process Improvement: Assist leadership in the formulation and
  implementation of internal controls and broader corporate policies.

People
Operations & HR

• Employee Relations: Act as the primary point of contact for
  employee inquiries, mediating conflicts and championing a positive,
  collaborative culture.
• Full-Cycle Recruitment: Lead the hiring process from job postings
  to onboarding, ensuring a seamless experience for new hires.
• Compliance &
  Benefits: Coordinate 401(k)
  contributions and health benefit programs; ensure total compliance with
  regional labor laws and the Employee Handbook.

Qualifications

• The "Growth"
  Mindset: A strong willingness to
  learn and step into General Affairs and Accounting functions, even if
  previous experience is primarily in HR/Payroll.
• Adaptability: Ability to operate effectively as a
  "department of one," pivoting between administrative, financial,
  and people-focused tasks daily.
• Technical Proficiency: Strong computer skills; ADP proficiency
  is highly preferred.
• Communication: Exceptional written and verbal skills
  with a professional presence suitable for direct interaction with
  executive leadership.
• Efficiency: Highly detail-oriented and proactive;
  able to meet rigorous deadlines with minimal supervision.

Requirements

• Proven Experience: Demonstrated success in managing payroll
  systems and general office or HR administration.
• Educational Background: Post-secondary education in a related
  field or equivalent professional experience.
• Environment: Ability to work in an office environment
  with occasional exposure to a warehouse setting.
• Travel: Flexibility to travel as required by the
  business.

Preferred
Skills

• Previous experience in a
  corporate administrative, finance, or HR role.
• Familiarity with modern
  HR practices and basic accounting/bookkeeping principles.
• Previous experience
  supporting international operations.

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

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