Pharmacy Inventory Coordinator

A Brief Overview

This position is responsible for planning, monitoring, and directly coordinating pharmacy storeroom staff in the safe, effective, and cost-effective acquisition of drugs within University Hospitals.

What You Will Do
Maintain accurate inventory levels and ensure items are stored in the appropriate location and under the appropriate storage conditions.

• Monitor inventory for stock levels, expiration dates, shortages, overstock, and items requiring special handling.
• Perform routine inventory counts and investigate and resolve inventory discrepancies.
• Replenish pharmacy areas, automated dispensing cabinets, refrigerators, and other designated medication storage locations as needed.
• Collaborate with pharmacists, pharmacy technicians, purchasing, nursing units, and other departments to address inventory and supply needs.
• Identify inventory issues and communicate shortages, backorders, discrepancies, and other concerns to the appropriate pharmacy leadership.
• Assist with maintaining appropriate par levels and recommend inventory adjustments based on utilization and operational needs.
• Support medication and supply movement between pharmacy locations while maintaining accurate documentation and inventory accountability.
• Use pharmacy inventory systems and other technology to document receiving, inventory transactions, replenishment, and distribution activities.
• Participate in inventory audits, cycle counts, and other quality-improvement activities.
• Maintain automated dispensing cabinets to ensure medications are appropriately stocked, organized, and available for patient care.
• Perform routine automated dispensing cabinets maintenance and troubleshooting, including resolving stocking issues, identifying equipment or drawer/bin issues, and addressing common user or medication-access problems.
• Assist with adding, removing, and modifying medications and inventory within Omnicell devices.
• Perform other duties as assigned to support safe, efficient, and reliable pharmacy operations.
• Procurement and restocking of drug products within the hospital and individual pharmacies
• Processing of all associated invoices and credits.
• Maintain orderliness of pharmacy storeroom area.
• Utilization of electronic systems for ordering and receiving.

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.