Administrative Specialist, Talent Acquisition Support

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rdlargest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com

Location: Lancaster, TX

Division:Air & Sea
Job Posting Title: Administrative Specialist, Talent Acquisition Support
Time Type: Full Time

Summary

The Administrative Specialist, Talent Acquisition Support plays a critical role in supporting the operational effectiveness of the Talent Acquisition (TA) function. This position provides administrative and coordination support to recruiters, manages staffing agency agreements, supports compliance tracking, and ensures the accuracy and integrity of recruitment data and documentation. The role partners closely with recruiters, P&O (HR), and business stakeholders to deliver a seamless and efficient hiring process.

Duties & Responsibilities

• Provide day-to-day administrative support to the Talent Acquisition team across multiple divisions (Road, Air & Sea, Contract Logistics).
• Coordinate interview scheduling, candidate communications, onboarding activities, and offer documentation.
• Support requisition creation and posting within the Applicant Tracking System (ATS), ensuring accuracy and compliance with internal policies.
• Maintain and update Talent Acquisition dashboards, reports, and trackers (e.g., open requisitions, agency usage, cost-per-hire, time-to-fill).
• Prepare and distribute regular TA reports for leadership and HR stakeholders.
• Manage staffing agency and vendor agreements, including documentation, approvals, renewals, and compliance tracking.
• Maintain a centralized database of staffing agencies, including contacts, fee structures, and contract expiration dates.
• Serve as a point of contact for internal stakeholders regarding agency processes, documentation, and status updates.
• Assist with coordination of recruiting events, including career fairs and hiring initiatives, as needed.
• Maintain recruitment records in compliance with company standards and applicable employment laws.
• Conduct audits of TA files and system records to ensure data integrity and accuracy.
• Identify and support process improvements to enhance efficiency and consistency within TA operations.
• Maintain strict confidentiality of sensitive employee, candidate, and vendor information.
• Additional duties and projects as assigned.

Education & Experience

• Associate or Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will be considered.
• Minimum of 1 year of experience in HR, recruiting, procurement, or administrative support required.
• Experience in a logistics, transportation, or supply chain environment preferred.

Skills & Competencies

• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Strong analytical and reporting capabilities.
• Proficiency in Microsoft Office Suite, particularly Excel (reporting, tracking, and data management), Word, PowerPoint, and Outlook.
• Experience working with Applicant Tracking Systems (ATS) and HR systems preferred.
• High level of professionalism, discretion, and ability to handle confidential information.
• Strong customer service orientation and collaborative mindset.
• Effective problem-solving skills with strong follow-through and ownership.

Physical Demands

This role is primarily sedentary and performed in an office or remote work environment. The position requires frequent use of a computer, including typing, data entry, and reviewing information on screens for extended periods. The employee may occasionally be required to stand, walk, or move throughout the office to support meetings or recruiting events. Specific vision abilities include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Work Environment

This position operates in a professional office environment with standard business hours, Monday through Friday. The role may require occasional extended hours based on hiring volume, business needs, or project deadlines. The environment is fast-paced and collaborative, requiring frequent interaction with internal stakeholders, candidates, and external vendors. Occasional support of recruiting events may require light travel or extended periods of standing.

For this position, the expected base pay range is $24.00 - $29.00 Hourly. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV's benefits offerings, including eligibility, coverage options, and plan details, is available through theDSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV - Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.