Meeting & Events Operations Coordinator

REMOTE • CONTIGUOUS UNITED STATES

Events • Operations • Retail 

Do you get satisfaction from a well-organized plan? The challenge of making a hundred moving pieces come together seamlessly? We’re looking for a Meeting & Events Operations Coordinator who thrives in the details and can help turn ideas into engaging experiences! 

Come join National Co+op Grocers’ (NCG) collective movement towards a just, resilient and regenerative food system that is accessible for all! We are a business services cooperative that helps community-owned grocery stores thrive—strengthening local economies, promoting sustainable food systems, and empowering consumers. We are revolutionizing the grocery industry to make it work better for people and the planet!

This position will support the planning and execution of high impact, inclusive meetings and events. You will help coordinate the operational details such as registration systems, speaker coordination, sponsorship logistics, travel arrangements and event technology. This is an ideal position for an individual who is energized by coordination work, solving problems quickly and delivering excellent customer service to both internal teams and external attendees. 

Primary Responsibilities:

• Support the Event Planning Senior Manager in maintaining project timelines and budgets, ensuring tasks are completed and deliverables are met.
• Set up, manage, and maintain event registration systems; conference mobile applications and other event technology platforms.
• Manage rooming lists and support travel coordination, including working with platforms such as Egencia.
• Provide onsite support for events; and assist with setup, logistics, and hosting internal and external virtual meetings and events.
• Assist sponsorship teams in coordinating logistics for vendor tradeshows and ensuring that team deliverables are met.
• Support the design of yearly sponsorship strategy in collaboration with the Event Planning Senior Manager. Manage speaker coordination, including sending agreements, collecting materials, managing invoices, and tracking final presentations.

Qualifications:

• Minimum 1 year of administrative, operations or event support experience.
• Proficient with MS Office applications, especially Excel, Word, PowerPoint, and Outlook.
• Experience working with registration platforms, event apps, or CRM/event management. 
• systems.
• Excellent customer service skills to support positive experiences for attendees and event sponsors.
• Strong organizational and data management skills with a focus on accuracy to support efficient event operations and reliable reporting.

Compensation & Benefits

NCG offers a competitive salary and comprehensive benefits package, as an example:

•  4 weeks Paid Time Off
• Medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) with company contributions
• Company-paid life and disability insurance
• Company paid identity theft protection.
• Matching 401(k) plan

This position is an hourly, non-exempt position with an hourly rate of $30.92.

Workstation Options

·       Home Office (Contiguous U.S. excluding AK, CA, HI, Washington and the territories): Eligible if within 100 miles of a major airport and has sufficient internet bandwidth and mobile phone service.

·       St. Paul, MN Office: Workstations available at 2610 University Ave W, with free parking and access to the Green Line Light Rail (Westgate Station).

Accessibility

NCG is committed to providing equal access to all interested candidates. If you require a reasonable accommodation for any part of the employment process, please contact (866) 709-2667 ext. 2817 or email careers@ncg.coop for assistance. 

Our goal is to attract and retain qualified talent and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any characteristic protected by applicable law. 

No recruiters or agencies please.