New

Academic Department Administrator

George Washington University

United States, D.C., Washington

May 18, 2026

I. JOB OVERVIEW

Job Description Summary:	The Corcoran School of the Arts and Design bridges the George Washington University's (GW) academically robust programs in the arts with Corcoran's creative and inspired scholarship. Part of GW's Columbian College of Arts and Sciences, the school functions as an incubator for artists and practitioners in arts-related fields, and serves to enrich students who are taking classes in other areas of the university. As such, it provides a platform for engagement that bridges creative expression and practical application with the breadth and depth of the larger liberal arts education. The Corcoran Museum Studies program responds to the evolving museum profession by combining hands-on training with future-focused theoretical engagement. Students gain foundational knowledge about the state of museum work today, practical skills, and the ability to critically engage with developments in the field. Our students come from across the country and a range of academic disciplines, from history and anthropology to art history and the natural sciences. Our faculty, practitioners themselves, provide an understanding of the knowledge and skills necessary to pursue successful museum careers. The Academic Department Administrator ( ADA)'s primary responsibility is to support all operations of the Museum Studies program. In addition, the ADA also supports school-wide operations, events, and initiatives. Reporting directly to the Program Head for Museum Studies, the ADA works collaboratively within a team of faculty and staff to provide essential administrative, financial, and logistical support. This role is pivotal in ensuring the continued success of both the program's specific goals and the broader school's mission. Responsibilities Include: Supports the administrative operations of the Program and school-wide as needed, including developing and maintaining databases (such as lists of alumni and email distribution lists); managing space requests; scheduling, supporting/attending, producing agendas and minutes; preparing correspondence designed to effect action or publicize activities and to disseminate information about relevant events and opportunities to the community (jobs, internships and other opportunities for students); editing and submission of the schedule of classes for both the regular and summer semesters, editing bulletin copy, helping with new course proposals and program changes; and compiling/distributing various assessments. Coordinates all logistical aspects of the Museum Studies events and provides support for various school-wide events as needed, including securing venue reservations, coordinating catering services, preparing print and digital materials (such as the graduate manual), and managing event setup and teardown. Additionally, oversees graduate student recruitment logistics, arranges travel for speakers, facilitates retreats, and handles related administrative responsibilities for both the program and the school. Answers routine requests for information from current students, prospective students, and the public and directs them to appropriate sources, offices, or advisors. Develops and monitors budgets and prepares and processes all financial-related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, and expense reimbursements. Coordinates the vendor registration process for payment processing. Monitors, documents, and coordinates annual endowment spending and payments of honoraria. Manages and orders supplies. Maintains P-card. Ensures budget compliance with institutional policies and procedures. Assist with key academic tasks, namely preparing the academic schedule, collecting and storing syllabi, and overseeing the deployment of student course evaluations. Regularly updates website; compiles and formats material for the newsletter. Processes classroom and academic technology requests. Maintains records of students' independent research and internships. Liaison between and offices within CCAS, Corcoran, and GW. Maintains student internship records and creates invoices for payment in accordance with partnership agreements. Submits building repair requests to facilities. Hires/supervises work study students. This position performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:	Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Excellent customer service skills Understanding and experience with scheduling Superior organizational skills and attention to detail
Hiring Range	$21.80 - $28.32
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	Corcoran
Family	Administration
Sub-Family	Academic Department Administration
Stream	Service and Support
Level	Level 3
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40
Work Schedule:	Monday-Friday; 8:30am-5:00pm. Hours are flexible depending upon School Programs.
Will this job require the employee to work on site?	Yes
Employee Onsite Status	On-campus (in person)
Telework:	No
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:	Employer will not sponsor for employment Visa status
Internal Applicants Only?	No
Posting Number:	S014200
Job Open Date:	05/18/2026
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.