Administrative Professional Sr

Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff . This position may supervise lower level administrative staff.

Job Duty 1 -
Prepare and manage department budget; generate associated reports

Job Duty 9 -
Provide training and ongoing work guidance (may include supervision) to administrative staff members as required

Job Duty 10 -
Perform other duties as assigned

Job Duty 2 -
Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.)

Job Duty 3 -
Coordinate unit purchasing process; track and manage purchasing activities

Job Duty 4 -
Originate and process correspondence, reports and other documentation

Job Duty 5 -
Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems

Job Duty 6 -
Plan meetings and other events to include scheduling, reservations, arrangements, etc.

Job Duty 7 -
Make travel arrangements for unit staff management and staff as directed

Job Duty 8 -
Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Six to eight years of job related experience

• Extensive administrative experience working in a high-volume and deadline-driven office setting.
• Proficient with Microsoft Office Suite and ability to learn and adapt to new software packages competently.
• Experience with booking travel arrangements and calendar management.
• Experience with organizing and scheduling meetings and events.
• Experience with taking meeting minutes and creating presentations.
• Excellent time management skills to ensure efficient functioning of schedules and division operation.
• Ability to establish and maintain effective working relationships to maintain a high level of internal and external customer satisfaction.

• Excellent written and verbal communication skills to write and proofread reports as needed and to maintain professional communication with customers.

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• The position requires in-office/ in-person attendance in Huntsville, Alabama
• The position requires periodic travel to and from Georgia Tech Research Institute and Georgia Institute of Technology locations in Huntsville, Alabama

SKILLS
This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required.