Undergraduate Programs Coordinator & Advisor (BLANK AST 4)

Under general supervision, responsible for providing undergraduate program administration and academic advising in the College of Letters and Science's Yellow Cluster Undergraduate Advising Unit for Psychology, Philosophy, Cognitive Science, and Science and Technology Studies.

Oversee mandatory advising. Interpret, develop, and implement policies. Work with cluster leadership on program development and administration. Analyze enrollment trends and assist with curricular planning. Manage quality assessment. Administer undergraduate activities. Provide administrative support.

Provide comprehensive, advanced academic advising on a wide range of complex issues to a diverse population of undergraduate students in the departmental majors. Certify completion of major and minor degrees. Evaluate transfer student applications. Maintain student and instructional databases.

Apply By Date: June 18, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Experience in problem identification, reasoning, analysis to identify trends; skills to find solutions to conflicting situations.
• Experience in making decisions independently, manage details of complex projects and processes aligned with strategic priorities from start to finish with minimal direction, and to adapt to constantly shifting priorities and outcomes.
• Skills in judgment and decision-making, identifying measures of system performance and the actions to improve performance.
• Effective communication skills, both orally and in writing; skills to interact with individuals of varying ages and cultural backgrounds and perspectives.
• Skills to retrieve, assemble, and analyze information for the preparation of reports, schedules, correspondence etc.
• Skills to utilize technological tools for communication, student data management, and administrative tasks.

Preferred Qualifications

• Experience in holistic advising and counseling approaches and experience with academic policies, procedures, and requirements in an education setting; recommending solutions to progression and requirement issues; skills to make proper referrals to other campus resources.
• Experience in curriculum planning processes and best practices; knowledge of undergraduate courses and degree requirements.
• Organizational and administrative skills to develop and implement new programs and/or material to better meet the undergraduate advising needs of the cluster.
• Demonstrated interpersonal, communication, and effective listening skills to interact positively and cooperatively with students, family members, faculty, administrators, staff, and the general public in a culturally dynamic University.
• Skill to identify and determine appropriate level of advising or referral services for individual students, providing immediate crisis counseling, and referrals to students in academic, financial, or personal difficulty.
• Knowledge of university, college, major, or general education requirements and their application to specific major programs.

Key Responsibilities

• 40% - Advising and Counseling
• 50% - Program Development and Administration
• 10% - Miscellaneous

Department Overview

The Yellow Cluster is an academic unit within the College of Letters and Science and serves the departments of Psychology, Philosophy, and Science and Technology Studies, the Cognitive Science Program, and 3 research centers (Center for Mind & Brain, Center for Artificial Intelligence and Experimental Futures, and Center for Science & Innovation Studies).

The Yellow Cluster Advising Center includes six professional staff advisors who report to the Undergraduate Programs Manager, and a team of approximately 10 peer advisors. This position provides comprehensive and wide-ranging academic advising and administrative services to a diverse population. Yellow Cluster majors include Psychology, Philosophy, Science and Technology Studies, and Cognitive Science. Minors include Psychology, Philosophy, Logic, and History & Philosophy of Science, Data in Society, and AI and Society. It is a very large academic unit containing approximately 3,200 total undergraduate students in the four majors.

The units consists of a Department Chair & 2 Vice Chairs (Psychology), Department Chair (Philosophy), Director and Associate Director (CMB), Department Chair (STS), Director of CSIS, Director of Cognitive Science, Director of CAIEF, approximately 70 Senate faculty, 35 Academic Federation faculty, 100+ non-Senate academic employees of varying titles (Graduate Student Researchers, Teaching Assistants, Visiting Scholars, Postdoctoral Scholars, Lecturers), 150+ graduate students, 3200+ undergraduate majors, and 23 staff FTE. Since the Centers draw faculty from different colleges/divisions it requires that this position is conversant and knowledgeable about the many varying units.

POSITION INFORMATION

• Salary or Pay Range: $34.25 - $44.54/hour
• Salary Frequency: Hourly
• Salary Grade: STEPS
• UC Job Title: BLANK AST 4
• UC Job Code: 004725
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M - F 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: Yes - CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Occasionally work flexible hours and overtime during evenings and weekends to meet operational needs.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks