Finance and Operations Professional I

The Engineering Business Center-North, in the College of Engineering at the University of Arizona, is seeking a dynamic, self-starter to fill the position of Business Administrator (Administrative Operations Professional I).

This position reports to Director, Finance and Administration. EBC-N is a business center that supports four academic departments. This position will support the business office within the business center,

This position will be responsible for assisting with budget management of multiple departments supported by the business center/EBC-N. The successful candidate will work under general guidance and is expected to have general knowledge of all business and operation functions in an academic unit. This position will assist with unit finances, fiscal year end and financial reporting duties. The successful candidate will also assist the business office with process improvement and streamlining process to provide optimal customer service to the departments the business center supports.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Financial Duties:

• Assist in preparing reports and gathering data for fiscal year-end account reviews and rollovers under supervision.
• Assist with tracking departmental operating budgets monthly by downloading reports from UA Analytics, entering data, and reviewing transactions for accuracy.
• Assist with monitoring daily financial operations across multiple departments and support the development of operating expense budgets by gathering relevant data and preparing documentation.
• Review financial transactions to ensure alignment with departmental budgets, escalating discrepancies for approval.
• Assist in compiling financial data and preparing monthly reports to support management decision-making under supervision.
• Support payment processing for additional teaching duties by verifying information and preparing documentation for review.
• Assist HR staff with financial components of HR processes, including data collection and documentation preparation.
• Assist with the payroll process and serve as backup to Director.
• Create and process Other Professional Services forms as needed.
• Process Funding Distribution, MSS Exceptions, Payment Requests, and other related transactions in UAccess Employee.
• Process GEC(General Error Correction), Salary Expense Transfers and DI(Distribution of Income/Expense) transactions.
• Reconciling/processing of Purchasing Card transactions, Expense/Travel Reimbursements and Purchase Orders

Administrative:

• Assist with streamlining processes to achieve higher efficiency and improved customer service.
• Assist with special projects as needed.
• Additional duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

• Strong initiative and prioritization skills.
• Possess excellent written and verbal communication skills.
• Proficient in Microsoft Suite (Word, Excel, and Outlook).
• Knowledge of accounting, financial, and industry principles, practices, principles and procedures.
• Ability to research and analyze data.
• Ability to maintain sensitivity with confidential information.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience required.

• Experience in higher education or government accounting and budgeting experience, including various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).
  
• Experience with UA policies and procedures, and with UAccess Financials, Research, Employee, Analytics, and Student.