Grants Administrator, General Internal Medicine

DGIM Grant Administrator II

The MGB Academic Medical Center Division of General Internal Medicine (DGIM) is seeking a detail oriented, organized, self-directed individual to work with investigators throughout the research funding application and administration process. The AMC DGIM includes more than 70 clinician investigators and researchers across two organizations supported by a wide range of government and foundation funding.

Reporting to the Administrative Manager for Research, the Grant Administrator will provide pre- and post- award support to a portfolio of investigators representing all levels of faculty, and work with varied types and levels of research funding, including NIH, foundation, and corporate sponsors.

Serving as the primary liaison between the Principal Investigators, MGB Research Management, sponsors, and affiliate and subaward sites, the Grant Administrator will facilitate all aspects of the application process, including budget development, to ensure timely submission of proposals to meet both internal and external review deadlines. The Grant Administrator will provide post award support throughout the award life-cycle in such areas as sponsor reporting requirements, compliance with guidelines, and budget and subcontract monitoring.

Job Summary

The Grant Administrator is responsible for overseeing the full lifecycle of research and programmatic grants for a portfolio of DGIM investigators including proposal development, submission, award management, financial and compliance monitoring, and closeout. This role ensures that all sponsored projects adhere to institutional policies, sponsor requirements, and federal regulations. The Grant Administrator serves as a key resource to faculty, researchers, and administrative staff, providing guidance on proposal development, budgeting, and postaward financial stewardship.

Key Responsibilities

Specific responsibilities for a portfolio of researchers include:

• Oversee all aspects of the grant application process. Utilizing standard DGIM process and templates, work with investigators to evaluate program announcements, develop budgets and required documents, interface with internal and external systems and portals, and facilitate timely submission meeting internal and sponsor deadlines.
• Serve as a primary contact for collaborating sites regarding development of proposal subcontract budgets and required materials, and throughout the award life-cycle as required.

• Provide budget and subcontract monitoring throughout the award life cycle, prepare financial reports and meet with investigators on a regular basis.

• Assist investigators with progress and other required reports, utilizing systems to obtain information, and ensuring compliance with all guidelines.
• Facilitate the implementation of industry grants and contracts, clinical trials, billing agreements, material transfer agreements, data use agreements and other agreements as needed.
• Take the lead on salary and effort management for assigned investigators, utilizing DGIM templates as required and submitting salary distribution changes in the WorkDay system.
• Assist with bi-annual investigator time and effort certification process.
• Serve as a liaison between investigators, MGB Research Management, and sponsors.

Additional:

• Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with institutional policy; attending meetings and training sessions as required to remain current with institutional and sponsor requirements and policy issues.
• Serve as a member of the research team, helping to design, refine, and implement workflows and processes to optimize resource utilization and operational efficiency.

Qualifications

• Bachelor's degree preferred; advanced degree and/or CRA (Certified Research Administrator) a plus
• 2-3+ years of experience in research administration
• Strong knowledge of federal regulations (NIH, NSF, DoD, DOE, etc.) and Uniform Guidance.
• Proficiency in Excel, Microsoft Word, Adobe; willingness to learn new applications and systems as needed.
• Proficiency with common grant management systems (e.g., eRA Commons, Research.gov, ASSIST, SciENcv, Proposal Central).

Competencies

• Exceptional attention to detail, strong analytical and organizational skills.
• Excellent analytical skills; ability to create accurate and compliant budgets.
• Strong communication, organizational, and problem-solving skills.
• Positive customer-service orientation, excellent interpersonal/communication skills, professional manner, and ability to maintain confidentiality.
• Ability to make independent judgments and resolve problems
• Ability to manage multiple deadlines, reprioritizing as needed.
• Willingness to take on new challenges and openness to change.

Additional Job Details

Availability to work in-person 2 days per week. Occasional hours outside the standard workday may be required, particularly around grant submission and reporting deadlines.