Project Coordinator

Kleinschmidt has a full-time opening for a Project Coordinator to support project delivery in our Madison, Wisconsin office. Our flexibility and core value of relationships allow us to offer employees the opportunity to work in a hybrid environment, including working from the office and remotely. This position requires one day in-office. We are also open to candidates located in Lexington, South Carolina, Charlotte, North Carolina, or Strasburg, Pennsylvania.

Salary: $30-$40/hour (based on experience)

Who You Are

We're looking for an experienced Project Coordinator or project controls professional, preferably within a consulting environment, with a minimum of 8 years of experience and a degree in Project Management, Marketing, Business Administration, Communications, Finance, or a related discipline. Candidates with equivalent experience and demonstrated expertise in project controls practices (e.g., scheduling, cost control, project planning) will also be considered.

This role is ideal for someone with a project controls mindset who goes beyond task execution-someone who understands strong project delivery, takes ownership of project performance, and acts as a trusted partner to Project Managers.

Knowledge and Technical Skills: Demonstrated ability to manage multiple priorities while maintaining quality, accuracy, and confidentiality. Advanced proficiency in Microsoft Office and experience adapting to project management tools. Strong knowledge of project planning and controls, including schedule development (MS Project/P6) and coordination of scope, schedule, and budget. Understanding of budgeting, forecasting, and planned vs. actual performance; EVM familiarity is an asset. Ability to identify process improvements, promote consistency in project coordination practices, and support the adoption of tools, systems, and workflows across teams. Experience mentoring or guiding others in project coordination or controls practices is considered a strong asset.

Experienced: Experience with SharePoint and Deltek Vantagepoint strongly preferred. Experience with project planning and coordination on multi-disciplinary projects, including schedule development, deliverables, and proposal/project setup. Strong experience with document control processes, including version tracking, naming conventions, and file management and collaboration platforms. Experience supporting project financial management, including budgeting, cost tracking, forecasting, invoicing, and project reporting. Ability to format, review and coordinate technical documentation for quality and consistency. Demonstrated ability to identify process improvements and promote efficient, standardized approaches across teams.

Interpersonal & Organizational Skills: Strong communication skills with attention to detail and a commitment to quality. Demonstrated ability to solve problems, exercise sound judgment, and proactively address project coordination challenges with minimal direction. Ability to manage competing priorities, adapt to changing project needs, and coordinate effectively across teams while communicating priorities and supporting alignment. Collaborative and professional, with the ability to build relationships and establish credibility across teams and leadership levels. Capable of influencing outcomes and maintaining accountability to support project delivery. Demonstrates ownership, accountability, and initiative, including proactively managing workload, identifying gaps, and driving coordination of project deliverables.

Additional Requirements

• Must possess permanent authorization to work in the United States and able to acquire authorization to work in Canada. Please note that sponsorship is not available for this position.
• Must be willing to travel and possess a valid driver's license

About the Position

This position provides an opportunity for an experienced project coordination professional to support and influence project delivery. The Project Coordinator partners with Project and Program Managers across all stages of the project lifecycle, helping keep projects organized, on schedule, and performing effectively.

Responsibilities include coordinating project planning activities such as schedule development and maintenance, deliverable tracking, and project status reporting; supporting project logistics including meetings, travel, subconsultant coordination, and invoicing; and preparing and formatting project deliverables in accordance with company and client standards.

The role also contributes to proposal development and project setup, while supporting project controls activities such as budgeting, forecasting, and maintaining integrated project schedules.

This position requires the ability to proactively coordinate deliverables, anticipate project needs, manage priorities, and communicate effectively across teams. It operates with a high degree of independence and ownership, supporting day-to-day coordination on behalf of the Project Manager and helping drive accountability across project teams, while contributing to process improvements and adoption of new tools and workflows.

Discover Your Future at Kleinschmidt

At Kleinschmidt, we combine engineering expertise, regulatory know-how, and scientific skills to tackle the most challenging projects in renewable energy, water resources, and the natural environment. With over 50 years of experience, we stand out as one of North America's premier employee-owned consulting firms specializing in hydropower.

Our team thrives on passion and engagement, continuously pushing the boundaries of innovation and creativity. At Kleinschmidt, you'll find a vibrant community of professionals eager to share knowledge and help you achieve your career goals. We place technical excellence at the core of what we do, fostering an environment that prioritizes continuous learning and professional development. Join us and turn your potential into impactful solutions that define the future of our planet.

Our Process

Kleinschmidt strives to provide a great candidate experience. After careful review of resumes, we will notify those we are interested in interviewing. We may ask for more details with an initial screening. Our process normally involves two interviews. The top candidate will then be asked to provide 2-3 references and offered a benefits call, a unique step in our process where we describe our full benefits package. The final step is an offer sent via email.

Benefits

• Competitive salary
• Bonus Program
• Comprehensive medical/dental/vision package
• 401(k) with 4% employer match and 100% immediate vesting
• 10 Paid Floating Holidays
• Paid Time Off
• Company Paid Short-Term Disability and Life Insurance
• Paid Parental Leave
• Tuition Assistance
• Employee Ownership

Kleinschmidt is an Equal Opportunity and Affirmative Action employer. It is our company policy and culture to provide equal opportunity to all persons without regard to race, color, religion, sex, sexual orientation, gender status, disability status, national origin, veteran status, and all other dimensions of diversity.