Administrative Officer 1 PHC4

PHC4's Public Affairs Department is seeking a motivated and detail-oriented Administrative Officer 1 to serve as the operational and communications backbone of the agency. This position manages day-to-day administrative, communications, records, and governance functions that keep PHC4 organized, compliant, and connected to the public. Working with considerable independence, the Administrative Officer supports agency leadership by handling essential tasks such as reception, written communications, publication distribution, meeting coordination, open records processing, and records management. Apply now to play this key role in advancing our mission to empower Pennsylvanians through transparency, providing access to data, research, analysis, and reporting focused on the cost, utilization, and quality of health care delivery in the Commonwealth.

This position manages a broad range of administrative, communications, and records functions, including preparing and distributing written correspondence and publications. As an Administrative Officer, you will perform the following duties:

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Free convenient parking
• Telework: You may have the opportunity to work from home (telework) part-time, up to one day per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must have knowledge of Pennsylvania's Sunshine Act and Right to Know Law.
• You must have at least one year of experience preparing official meeting minutes.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Strong written communication skills
• Familiarity with contact management tools
• The ability to manage competing priorities with minimal supervision
• A collaborative team member who builds strong relationships at all levels and responds to others with empathy, professionalism, and composure-even in high-pressure or sensitive situations

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. (This statement is not needed if the questions have that the documents are needed at a future date.)

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.