Criminal Records Manager

The Criminal Records Manager is directly responsible for the overall efficient and effective operations of the University of Minnesota Police Department (UMPD) Criminal Records Unit. The Criminal Records Manager directs and oversees police records operations including collection, security, retrieval, and proper disposition in accordance with federal, state, and local laws. Duties include managing personnel, overseeing software and Records Management System (RMS), developing policies, ensuring compliance, and handling public and/or legal requests.

Job Duties

Police Records Management

• Develops and recommends updates to policies, procedures, and operational manuals to ensure best practices in police records management
• Serves as the agency's Terminal Agency Coordinator (TAC)
• Supervises all police record entries, modifications, retention and disseminations and ensures compliance of police department with all state and federal laws pertaining
• Manages the release of law enforcement records and data in accordance with the Data Practices Act and other applicable laws, processes data requests for other law enforcement agencies and members of the public in a timely manner
  • Coordinates with the Office of General Counsel when releasing sensitive records
  • Reviews and redacts sensitive information in any law enforcement data prior to release
• Performs required report filings with the Minnesota Bureau of Criminal Apprehension (BCA) including, but not limited to, monthly validations, supplemental online reporting, and pursuit reports
  • Coordinates and responds to audits and investigations by the BCA on the use of applications
• Review and correct validation errors for National Incident-Based Reporting System (NIBRS) with both the records management system (RMS) and the Bureau of Criminal Apprehension data system
• Compiles and reviews case files to be sent to prosecuting attorneys; including but not limited to squad video, body-worn camera footage, surveillance footage, etc
• Monitors the workflow with Criminal Investigations to guarantee reports are accurate and case statuses are consistently up to date
• Coordinates with campus departments to provide necessary information about police reports.
• Review and complete all court-ordered records data expungement/seal requests
• Regularly review and resolve suspense files
• Coordinates with Property and Evidence Officer on the disposal and retention of property and/or evidence
  • Queries NCIC data for Firearm Return Process
• Other Projects and Duties as Assigned

Personnel Management (25%)

• Supervises, monitors, and evaluates Records Department staff; conducts performance evaluations; participates in the hiring and onboarding process of records personnel
• Assigns and reviews work of records department staff; delegates and follows-up on tasks including citation review process, Daily Crime Log, fingerprinting, National Crime Information Center (NCIC) record entry; manages transcription duties to ensure timely completion and submittal of reports to County and City Attorneys

System Administrator (15%)

• Serves as the agency liaison for multiple law enforcement applications; performs a variety of computer data entry and maintenance including setting up new personnel, deleting personnel, and resetting passwords; performs initial training of new employees in use of the applications
• Ensure adherence to Criminal Justice Information Services (CJIS) policy through regular monitoring and reporting of employee yearly training
• Conduct an annual security and compliance audit of all Department of Public Safety (DPS) data systems

Clery Act Compliance (10%)

• Supervises the maintenance of the Daily Crime Log and Crime Map
• Reviews police reports for Clery offenses
• Categorizes Clery crimes
• Gathers statistics for Clery-reportable crimes on non-campus property.

Required Qualifications

• BA/BS plus at least four years of experience or a combination of related education and work experience to equal at least eight years.
• Must be able to pass public safety background investigation and fingerprint-based criminal history check
• Experience working within a Law Enforcement Setting
• Knowledge of Minnesota State Statutes
• Knowledge of Minnesota Data Practices Act
• Ability to process and handle confidential and sensitive information with discretion
• Strong verbal and written communication skills

Preferred Qualifications

• Experience working with National Incident-Based Reporting System Codes
• Strong organization skills
• Proficiency in Microsoft Office and Google Workspace applications

Pay Range: $36.56 - $39.00 a hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.