Transportation Office Coordinator

Key Responsibilities:

• Coordinates calendars for Transportation management by scheduling meetings, managing appointments, resolving scheduling conflicts, preparing meeting invitations, and maintaining accurate calendars to support daily operations.

• Prepares, formats, proofreads, and distributes routine correspondence, reports, meeting agendas, memorandums, spreadsheets, and other administrative documents using standard office software and established departmental procedures.

• Maintains electronic and paper filing systems by organizing, updating, retrieving, and retaining records and documents to ensure accurate recordkeeping and efficient access to information.

• Coordinates office administrative activities by processing office access requests, assisting with employee onboarding logistics, maintaining administrative records, and supporting day-to-day office operations.

• Receives, sorts, distributes, and prepares incoming and outgoing mail, packages, and deliveries while maintaining mailroom supplies and ensuring timely distribution of correspondence.

• Orders, receives, inventories, and maintains office and mailroom supplies by monitoring stock levels, preparing supply requests, and ensuring materials are available to support office operations.
• Serves as the primary administrative point of contact by answering telephone calls, greeting visitors, responding to routine inquiries, and directing requests to the appropriate personnel.
• Provides general clerical and administrative support, including copying, scanning, filing, maintaining office records, and assisting management with special administrative project as assigned.

Preferred Experience:

• Experience scheduling meetings and maintaining calendars.
• Experience preparing correspondence, reports, or other office documents.
• Experience maintaining electronic and paper filing systems.
• Experience answering phones, greeting visitors, and responding to inquiries.
• Experience using Microsoft Office Suite (Word, Excel, Outlook, and Teams).
• Experience ordering office supplies and supporting day-to-day office operations.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Employees should adhere to all safety rules, policies, regulations, and personal protective equipment requirements to support a safe and healthy working environment. Employees may attend and participate in safety meetings and should report hazards, unsafe acts, near misses, injuries, and accidents immediately to the Office of Safety and supervision.

To support a safe and healthy work environment, employees must refrain from willful violations of safety rules and procedures, reckless and negligent behavior, involvement in criminal activities, and the misuse of drugs or alcohol. Failure to adhere to this requirement may be subject to disciplinary action up to and including termination. May only perform work for which they have the appropriate safety training