LA Financial Services/Auditing Coordinator

High school diploma or equivalent and 2 years of related experience

• Considerable knowledge of bookkeeping procedures.
• Skilled in using Excel and other Microsoft Office programs; Typing skills and computer skills to complete the basic responsibilities and major duties of the job.
• Ability to make complex arithmetic computations and tabulations accurately and rapidly.
• Ability to establish and maintain effective working relationships with other employees, superiors, and the public.
• Possess customer service skills.
• Ability to utilize independent judgement in making decisions regarding concerns over charges for services within the large animal hospital.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Commitment to confidentiality and accuracy in handling sensitive financial and client information.
• Ability to work independently while maintaining a collaborative approach with other departments.

• Audit and close all patient orders for both hospitalized and field service discharges to ensure billing accuracy.
• Review and process the daily exception log to identify and correct missing or delayed charges.
• Evaluate product codes to identify discrepancies and determine if any charges or items are missing a code to ensure full charge capture.
• Enter hospitalization levels and boarding charges for all patients that are housed or hospitalized.
• Verify that deposits and estimate forms are completed, fulfilled, and documented appropriately.
• Contact owners when accounts approach the high end of their estimate or when additional deposits are required.
• Collaborate with clinicians to clarify or resolve any missing charges, incomplete documentation, or billing discrepancies.
• Assist with processing and reconciling online payments and financial reports to ensure accurate accounting.
• Process and mail client invoices for accounts receivable and outstanding balances in a timely manner.
• Track, record, and enter administrative and instructional adjustments or discounts given to client accounts.

• Assist the Director of Client Services with preparing and maintaining up-to-date estimates for common procedures and services offered within the Large Animal Teaching Hospital.
• Support financial planning by reviewing and updating cost estimates to ensure alignment with current hospital pricing structures.
• Assist the Director of Client Services with managing service contracts, including Semen Storage and Embryo Transfer agreements, acknowledgements, and contracts.
• Maintain accurate records of contract terms, inventories, renewals, and storage tracking.
• Perform annual financial and inventory audits in collaboration with the Theriogenology Service and Director of Client Services for specimens left in long term storage.

• Work collaboratively with the hospital's Financial Services team on additional financial tasks, projects, and reporting requirements.
• Support reconciliation and financial documentation processes as needed to ensure compliance with internal audit standards.
• Provide administrative and recordkeeping support related to financial correspondence and hospital documentation.
• Participate in meetings and training sessions related to financial operations and billing compliance.