Program & Portfolio Manager (Administrative Operations Manager)

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Office of the General Counsel (OGC) serves as Georgia Tech's in-house legal office, partnering with leadership and campus stakeholders to support the Institute's mission by providing legal guidance, supporting compliance efforts, and helping manage institutional risk.

The Program & Portfolio Manager OGC Administrative Operations supports OGC-wide administrative operations, business processes, and operational initiatives as part of the OGC Operations Team. This position provides high-level administrative and operational coordination in support of OGC leadership, faculty, staff, and unit-wide priorities, including budget and financial tracking, procurement coordination, HR and payroll-related transaction support, records and data management, meeting and event coordination, travel and expense support, document preparation, reporting, and process improvement.

This position serves as a key operational liaison among OGC leadership, administrative leadership, faculty, staff, campus partners, vendors, and external stakeholders to help ensure administrative processes are completed accurately, efficiently, and in alignment with Institute policies and procedures. This role requires independent judgment, strong organizational and communication skills, attention to detail, initiative, and the ability to manage multiple priorities in a dynamic environment. This position does not include supervisory responsibilities.

Job Duty 1 - Manage and coordinate OGC-wide administrative operations, programs, processes, and assigned initiatives to support timely, accurate, and effective delivery of services across the Office of General Counsel. Collaborate with OGC leadership, faculty and staff, campus partners, vendors, and other stakeholders to support operational execution, administrative coordination, milestone tracking, and alignment with Institute policies, procedures, and business requirements.

Job Duty 2 - Compile, analyze, maintain, and respond to administrative, operational, financial, HR, procurement, and records-related information requests to support leadership decision-making and unit operations. Coordinate related administrative activities, including records maintenance, documentation, meeting support, business document preparation, payroll and HR transaction support, procurement support, and other operational workflows serving all of OGC.

Job Duty 3 - Support budget monitoring, financial tracking, purchasing activities, and administrative reporting by compiling, reviewing, analyzing, and organizing financial and operational data. Prepare and maintain reports, tracking tools, and documentation related to budgets, procurement, expenses, PCard activity, travel, staffing-related transactions, and other OGC administrative operations to ensure accuracy, timeliness, and alignment with approved processes and timelines.

Job Duty 4 - Design, develop, and maintain administrative tools, tracking systems, records management processes, and reporting mechanisms to support OGC-wide operational needs. Collect, verify, analyze, and communicate administrative and operational data to monitor activity, identify trends, support process improvements, and inform leadership review and operational decision-making.

Job Duty 5 - Develop, prepare, maintain, and disseminate administrative, operational, and business materials and resources, including correspondence, reports, presentations, meeting materials, process guidance, internal communications, website or digital signage updates, and other OGC operational content. Utilize Institute-approved tools and platforms, including Microsoft 365, SharePoint, Teams, Slack, and other systems, to support effective communication, knowledge management, and administrative coordination across OGC.

Job Duty 6 - Facilitate coordination with campus business units and partners, including HR, Finance, Procurement, Travel, OIT, Facilities, and other Institute offices, to resolve administrative issues, remove operational barriers, and support timely completion of administrative processes, transactions, and deliverables. Serve as a key operational liaison to help ensure OGC administrative needs are addressed efficiently and in accordance with Institute requirements.

Job Duty 7 - Develop, implement, document, and maintain OGC-wide operational and administrative processes consistent with Institute policies; design and document workflows and practices that enhance administrative efficiency, consistency, service delivery, and operational continuity.

Job Duty 8 - Support OGC leadership, administrative operations, committees, working groups, and unit-level initiatives by coordinating deliverables, maintaining status updates and action logs, preparing administrative materials, tracking milestones, and following up on assigned operational items. Assist with implementation and coordination of OGC administrative priorities, process improvements, office-wide initiatives, and related operational support activities as needed.

Job Duty 9 - Plan, coordinate, and support meetings, events, workshops, travel, and program activities, including scheduling, calendar coordination, logistics, materials preparation, reservations, vendor coordination, budgeting support, and travel arrangements.

Job Duty 10 - Perform other duties as assigned.

Educational Requirements
Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience

Required Experience
Five to seven years of job related experience

Additional Preferred Qualifications
Experience supporting programs in a higher education, public sector, or similarly complex organizational environment.

Salary range: $75,000 - $83,000. Commensurate with education and experience.

SKILLS
Demonstrated ability to manage multiple priorities, meet deadlines, and support administrative goals, projects, tasks and initiatives with minimal supervision.

Highly organized and detail-oriented, with a strong commitment to accuracy, follow-through, and quality in all work products.

Excellent written and verbal communication skills to effectively engage and collaborate with various stakeholders.

Ability to exercise sound judgment, work independently, and navigate complex operational and institutional environments.

Strong analytical, reporting, and data management skills.

Experience supporting cross-functional initiatives involving multiple stakeholders in a structured and collaborative manner.

Experience working with business documents with attention to accuracy, compliance, and process.

Proficiency with productivity and collaboration platforms, including Microsoft 365 (e.g., Word, Excel, PowerPoint, Outlook), Copilot, SharePoint, Teams, and Slack.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest