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University of North Carolina Charlotte jobs

Administrative Support Associate

University of North Carolina Charlotte
$25,155 - $29,168
United States, North Carolina, Charlotte
Aug 21, 2026
Administrative Support Associate
Please see Special Instructions for more details.
  • If there is a document you feel is relevant to this position that you would like reviewed with your resume and application, you may upload it to the "Other Documents" section of the Applicant Documents.
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the
    finalist.
  • Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section.
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Position Information
General Information




















Vacancy Open to All Candidates
Employment Type Permanent - Part-time
If time-limited, note appointment end date
Hours per week 30
Months per year 12
Position Number 012687
NC Salary Grade Equivalency NC02
Classification Title Admin Support Associate - Journey
Working Title Administrative Support Associate
Salary Range $25,155 - $29,168
Anticipate Hiring Range $25,155 - $29,168
FLSA Status Non Exempt
Division Student Affairs
Department Student Union Activities & Rec (Adm)
Work Unit Venture
Work Schedule
8:30 am - 3:00 pm; Monday - Friday, with occasional evening and weekend hours required or as necessary. 30-minute meal periods.
Primary Purpose of Position
This position provides the basic administrative support, office management, and resource and procedural assistance for all the programs delivered by Venture, and the office support for four full-time outdoor adventure professionals. Serves as the primary program resource for billing and contractual correspondence with challenge course clients, the registration of participants on trips, and the renting of camping equipment.
Minimum Education/Experience
Required Minimum Qualifications:

Graduation from high school; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties

  • Provide front-line customer service, including receiving and welcoming guests, assisting clients with program registrations and payments, answering questions about Venture offerings, etc.
  • Record-keeping, including tracking budget expenditures with Excel (after pulling data from Banner), program participation, risk management documentation, etc.
  • Current experience or ability to quickly learn computer software including Microsoft, Google, Adobe, Banner, and University-specific applications such as Concur (p-card), Niner-Talent, Imagenow, and NinerEngage.
  • Communication with clients regarding invoicing and contracts.
  • Submitting deposits from payments received from program registrations.
  • Processing hiring documents and time sheets for student and temporary employees.
  • Processing paperwork for University procedures including travel, work orders, motor pool requests, petty cash, and p-card reconciliation.
  • General administrative support for four full-time employees as needed.
  • Supervising administrative student workers assisting with all tasks above.
  • Occasional program logistics support such as transporting supplies to program locations.
  • Attendance at functions for the purpose of better understanding Venture offerings.
Other Work Responsibilities
Other duties as assigned or needed by the department.
Departmental Preferred Experience, Skills, Training/Education

  • Ability to manage a high volume of routine tasks (data entry, deposits, communication with clients, etc.) promptly.
  • Manage competing demands that are bound by deadlines.
  • Experience with communication and data tracking software such as Google Docs or Word, Spreadsheets, and Forms. Experience with University-specific software such as Banner, ImageNow, Niner Talent, and Niner Engage or equivalent. Experience with creating and editing PDFs.
  • Ability to conduct duties defined by the University as "sensitive": handling cash, managing confidential data, access to master keys, etc.
  • Experience with customer service including communicating with clients in both written and spoken formats, and sending and receiving contracts, invoices/payments, etc.
Necessary Licenses or Certifications
Work Location Belk Gym 108
Posting date 08/21/2026
Closing date 08/31/2026
Proposed Hire Date 10/01/2026
Contact Information
Special Notes to Applicants

  • If there is a document you feel is relevant to this position that you would like reviewed with your resume and application, you may upload it to the "Other Documents" section of the Applicant Documents.
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the
    finalist.
  • Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section.

  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).



  1. *
    How did you hear about this employment opportunity?

    • UNC Charlotte Website
    • HERC Job Board
    • Inside Higher Education
    • Mitratech Circa (formerly known as Local JobNetwork)
    • Another Website
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Other



  2. Where did you learn about this posting?

    (Open Ended Question)


  3. *
    Do you have a High School Diploma/GED; or an equivalent combination of education and experience?

    • Yes
    • No


  4. *
    Share examples of previous work that highlight your experience with Microsoft and Google software, specifically spreadsheets, docs, mail merges, forms, etc.

    (Open Ended Question)


  5. *
    Describe prior experience in customer service, highlighting communication with clients.

    (Open Ended Question)


  6. *
    What traits and abilities do you possess that equip you to support office workflow? Share past experiences to support your response.

    (Open Ended Question)


  7. *
    Share a time when you've had to learn and work with a proprietary software package. How did you engage in the learning process, and what did you do when you hit a roadblock that impeded your ability to operate in that software? (Venture uses multiple university-specific software packages, and it is reasonably likely that you will have to learn new software regularly.)

    (Open Ended Question)


  8. *
    Describe how you handle deadlines and competing priorities.

    (Open Ended Question)




Applicant Documents
Required Documents

  1. Resume / Curriculum Vitae
  2. Cover Letter / Letter of Interest
  3. Contact Information for References


Optional Documents

  1. Other Document

Applied = 0
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