Administrative Coordinator (TEMP)

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree plus two (2) years or a high school diploma/GED plus six (6) years of administrative or related experience.

• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, SharePoint, and Microsoft Forms.

• Strong organizational, problem-solving, and time-management skills, with the ability to manage multiple priorities and meet deadlines.

• Excellent written, verbal, and interpersonal communication skills.

• Detail-oriented, self-directed, motivated, and able to work effectively both independently and as part of a team.

Preferred Qualifications

• Three (3) years of experience providing administrative support in an executive or professional office environment.

Additional Information:

Responsibilities:

• Coordinating student clinical placements in collaboration with clinical sites, preceptors, healthcare facilities, and program faculty.

• Securing and maintaining required clinical experiences for students.

• Tracking affiliation agreements and maintaining supporting documentation.

• Maintaining clinical placement databases, student assignments, rotation records, evaluations, and required reports.

• Monitoring required documentation for students and clinical sites to ensure compliance with program, institutional, and accreditation requirements.

• Coordinating clinical schedules and communicating placement details to students, faculty, and preceptors.

• Assisting with the resolution of placement-related questions and concerns.

• Supporting clinical education meetings, orientations, and other activities necessary for successful clinical experiences.

• Preparing correspondence, letters, reports, and memoranda.

• Scheduling meetings, maintaining calendars, and preparing agendas and meeting materials.

• Maintaining departmental files and records.

• Processing purchasing and travel documentation.

• Assisting with the inventory of office and educational supplies.

• Supporting program events, accreditation activities, and other departmental operations.

• Performs additional duties and special projects as assigned to support the Physician Assistant Program.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.