Grants Coordinator

Department: Finance

Reports to:Grants Manager

Location: Remote

Salary Range: $36.92 - $49.39

*New hires are typically brought into the organization between the minimum to midpoint of the salary range posted depending on qualifications, internal equity, and the budgeted amount for the role.

Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health's groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Position Overview:

The Grants Coordinator provides administrative and coordination support across the full lifecycle of grant management-from proposal development through submission, tracking, reporting, and closeout. Working closely with the Grants Manager and internal stakeholders, this role helps ensure that all grant-related activities are organized, compliant, and completed on schedule, particularly for federally funded programs such as SAMHSA and the 988/Lifeline initiative. The ideal candidate is highly organized, detail-oriented, and eager to learn about federal grants and nonprofit funding operations.

Job Duties/Responsibilities:

• Coordinate proposal and reporting processes: Support the preparation, editing, and submission of grant proposals, amendments, and reports by gathering materials, formatting documents, and tracking deadlines.

• Maintain accurate grant records: Track all grant-related deliverables, milestones, and correspondence using internal systems; ensure files and documentation are up to date and audit-ready.

• Assist with compliance and documentation: Support adherence to federal and organizational policies (e.g., 2 CFR Part 200), ensuring proper recordkeeping and documentation for procurement, contracts, and reporting.

• Facilitate communication and collaboration: Schedule meetings, coordinate reviews, and ensure timely communication between Program, Finance, Legal, and external partners.

• Support budget and procurement processes: Assist with collecting quotes, preparing purchase documentation, and monitoring vendor or consultant deliverables under grant-funded projects.

• Track and update grant calendars: Maintain centralized calendars and dashboards for submission deadlines, progress reports, and key milestones.

• Contribute to quality and process improvements: Identify opportunities to streamline workflows and improve grant management efficiency.

• Participate in professional development: Engage in DEIB learning and training related to grant compliance or nonprofit funding.

• Other duties as assigned.

Required Skills/Abilities:

• Strong organization, time management, and attention to detail

• Clear writing, editing, and document formatting

• Proficiency with Microsoft Office, Google Workspace, and database tools

• Ability to coordinate multiple projects and meet deadlines collaboratively

Required Qualifications:

• Bachelor's degree preferred; equivalent experience considered

• 2+ years of experience supporting grants, contracts, or nonprofit program administration (federal grant exposure preferred)

• Basic understanding of the federal grant lifecycle and related regulations (e.g., 2 CFR Part 200);

Physical Requirements:

• Must be able to remain in a stationary position 50% of the time.

• Will frequently communicate over video calls with internal and external colleagues.