Finance Administrator (Multiple Positions)

When you join the Finance & Budget organization, you become part of a smart, driven team that thrives on solving complex challenges. We align our business practices with the university's priorities and cultivate talented teams who find purpose in creating simpler, more effective systems that drive institutional success. Our focus is clear: developing our people, transforming our work, and elevating our role.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Financial Monitoring and Collaboration:

• Monitor financial statements to ensure the integrity and reliability of financial information.
• Identify financial risks and develop risk mitigation strategies.
• Work with departments to identify opportunities for cost savings and revenue generation.
• Foster collaboration across multiple financial functions to streamline processes and improve overall efficiency.
• Provide financial guidance and recommendations to enhance overall fiscal performance.
• Provide Budget to Actuals, Profit and Loss, Balance statements and cash flow reports to operational lead or unit director where appropriate.
• May prepare presentations on departmental budgets to stakeholders, offering insightful explanations of financial strategies and outcomes.
• Review departmental operating budgets for proper application of fund management principles.

Financial Reporting:

• Analyze monthly reports used to monitor fund or operational activities.
• Prepare financial and other ad hoc analyses as needed.
• Identify, retrieve, and analyze financial information from various enterprise systems.
• Utilize advanced analytics to extract actionable insights from financial data, supporting data-driven decision-making across the organization.
• Provide data to support market trend analysis, pricing, resource allocation, cost optimization etc.
• Complete financial forecasting, planning, and modeling of finances aligned with the university fiscal calendar.

Financial Transaction Processing and Approval:

• Serve as Fiscal Officer for assigned accounts.
• Monitor transactions and their associated documentation to ensure compliance of internal and external regulations, policies, and procedures.
• Authorize purchases and payments based on budget allocations.
• Complete necessary coding, and review documentation for expenditures, deposits and correcting entries.
• Oversee unit asset management and inventory in financial systems.
• Conduct audits of partner units where directed.
• Ensure proper records retention of financial documentation.
• Oversee all university-required month-end and fiscal-end responsibilities.

Budget Adjustments and Training:

• Prepare and analyze income and expense actuals against planned allocations for assigned funds or units.
• Assist divisions and departments in the development and implementation of complex annual multi-year budgets and reports.
• Serve as an expert budget resource to division and departmental leaders.
• Serve on departmental committees and assist with special projects.

Supervision:

• Supervises up to 5 staff, setting work schedules and assignments, reviewing work products
• Train staff on financial processes, analysis, enterprise systems nuances and related activities.
• Guide staff in their career conversations in accordance with University of Arizona policy

Knowledge, Skills, and Abilities:

• Intermediate knowledge of financial data analysis to identify trends.
• Intermediate knowledge of regulatory requirements and compliance standards.
• Ability to communicate complex financial information and recommendations effectively to a diverse audience.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.