Administrative Assistant III

Summary

Job Description:

Baptist Health Medical Group is looking for an Administrative Assistant III to join our Kentuckiana Operations Team in Louisville, KY! This will be a hybrid position that requires some days in the office.

Principal Duties and Responsibilities:

• Coordinates and maintains daily office routines and paperwork for the Executives assigned to.

• Ensures calls/messages or high priority information are communicated appropriately.

• Composes, transcribes, proofs, and/or edits letters, memos, and various documents in a timely and accurate manner.

• Schedules, distributes notices, attends, takes and maintains minutes for important meetings as required.

• Make arrangements for programs, conventions and seminars that may include travel arrangements, hotel or meeting accommodations, registration, and itineraries.

• Organizes and maintains file systems for correspondence and other records.

• Update contact lists and directory lists as needed.

• Prepares outgoing mail and correspondence, including email and faxes.

• Greets visitors and employees, assisting and directing if necessary.

• Assists in coordinating special events such as meetings, employee events, etc.

• Keeps expense records and creates spreadsheets for productivity data.

• Keep invoices and route for signature-submit for payment.

• Provides coverage for other Administrative Support Assistants in their absence.

Minimum Education, Training and Experience Required:

• High School Diploma or Equivalent required. Associates degree in secretarial studies strongly preferred

• 3+ years experience in an administrative role supporting executives

• Ability to type 50 wpm or better preferred

• Working knowledge of Microsoft Office software