Admin Asst III

Location:

Administrative Assistant III - Retail Banking (Seattle Market)

Job Description Summary

Under general supervision, performs advanced administrative assignments requiring a strong understanding of departmental operations, business practices, and organizational priorities. Provides proactive administrative support to the Seattle Market Retail Leader and Area Retail Leaders, serving as a trusted partner in managing schedules, communications, business initiatives, and day-to-day operations. Responsible for handling a high volume of competing priorities in a fast-paced environment while exercising sound judgment, maintaining confidentiality, and ensuring leaders are supported in achieving market objectives.

Essential Job Functions

• Provides proactive administrative support to retail market leadership, including calendar management, correspondence, travel arrangements, expense reporting, and meeting coordination.
• Manages competing priorities and proactively identifies opportunities to improve leader effectiveness and operational efficiency.
• Coordinates meetings, conference calls, leadership events, and market activities, including agenda development, meeting materials, logistics, and follow-up.
• Reviews, prioritizes, and responds to incoming communications, requests, and business matters, exercising appropriate discretion and judgment.
• Prepares reports, presentations, business updates, and other materials in support of leadership and strategic initiatives.
• Supports recruiting and human capital activities, including interview scheduling, onboarding coordination, requisition administration, and time and attendance processes.
• Processes invoices and manages vendor, contractor, and consultant payments accurately and timely.
• Coordinates communications and deliverables across business partners, support groups, and retail leadership teams.
• Researches, summarizes, and resolves routine and moderately complex matters with limited direction.
• Leads or supports special projects, market initiatives, and process improvement efforts to drive greater efficiency and effectiveness.
• Maintains confidentiality of sensitive employee, client, and business information.

Required Qualifications

• High School Diploma, GED, or equivalent experience.
• Minimum five years of administrative, executive assistant, or related business support experience.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, problem-solving, and client service skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent verbal and written communication skills.
• Strong attention to detail, accuracy, and follow-through.
• Ability to work independently, exercise sound judgment, and make informed decisions.
• Proven ability to build effective working relationships across all levels of the organization.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.

Preferred Qualifications

• Bachelor's degree.
• Financial Services or Retail Banking experience.
• Experience supporting senior leaders in a complex, matrixed organization.
• Experience preparing executive-level presentations, reports, and communications.
• Demonstrated ability to identify and implement process improvements.
• Ability to work independently on both routine and complex assignments.

COMPENSATION AND BENEFITS

Please click here for a list of benefits for which this position is eligible.

Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.

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