Accounts Payable Specialist
 Vaco | |
$30 - $35 / Hour
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 United States, New York, New York | |
 Oct 07, 2026 | |
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Client: Healthcare/Clinical Title: Accounts Payable Specialist Contract 6+ months covering for Maternity Leave Location: Syosset, New York Schedule: 4 days a week onsite and 1 day a week onsite Accounts Payable Specialist Position Overview We are seeking an experienced Accounts Payable Specialist to join our accounting team and take ownership of a high-volume AP environment. The ideal candidate is detail-oriented, organized, and able to hit the ground running with minimal ramp-up time. This role will manage a high volume of invoices across multiple entities and requires someone who can work efficiently while maintaining accuracy and strong attention to detail. Key Responsibilities Process a high volume of accounts payable invoices - approximately 130 invoices per week Review invoices for accuracy, appropriate coding, approvals, and supporting documentation Ensure invoices are processed accurately and timely Manage AP activities across multiple entities Research and resolve invoice discrepancies, vendor questions, and payment issues Maintain accurate vendor records and AP documentation Assist with AP reconciliations and month-end close activities Ensure invoices are properly coded to the appropriate entity, account, and department Collaborate with internal teams and vendors to resolve outstanding issues Help maintain efficient AP processes and identify opportunities for improvement Perform other accounting and AP-related duties as needed Qualifications 3-5 years of accounts payable experience; additional experience is welcome Proven experience working in a high-volume AP environment Experience processing approximately 100+ invoices per week preferred Experience with multi-entity accounting Strong attention to detail and organizational skills Ability to prioritize and manage multiple deadlines Strong problem-solving and communication skills Ability to work independently and hit the ground running Proficiency with accounting systems and Microsoft Office/Excel Preferred Experience Experience with NetSuite strongly preferred Experience with Bill.com is a plus, but not required Experience supporting multiple legal entities or business units Experience working in a fast-paced accounting environment By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. | |