Operations Manager & Executive Assistant to the AVPTL

Howard Community College ( HCC) is an exciting place to work, learn, and grow!

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

This role supports the Associate Vice President of Teaching and Learning ( AVPTL) by supporting contract lifecycle management, operational workflows, and data-driven process improvements across multiple academic divisions. The role supports the administration and compliance of faculty contracts, stipends, and additional assignments through centralized systems, ensuring alignment with institutional policies, union agreements, and regulatory requirements. An operations manager and executive assistant to the AVPTL must be a resourceful, detail-oriented, high-performing self-starter with the capacity to interact and engage with divisional leadership, faculty, and staff in an active and high-demand environment. This is an excellent opportunity for an individual who is organized, collaborative, flexible, and team oriented.

This position serves as a key liaison between leadership, faculty, and divisional staff, driving workflow efficiency, ensuring data integrity, and supporting operational decision making. The role exercises independent judgment in managing high-volume contract processes, optimizing systems, and implementing continuous improvement initiatives to enhance effectiveness, compliance, and scalability.

* Bachelor's degree in a related field with progressively responsible experience in contract administration, academic/business operations, or a related area
* Demonstrated experience managing high-volume contract lifecycle processes with compliance oversight
* Knowledge of contract management principles, regulatory requirements, and union or institutional policies
* Experience supporting policy governance and formal documentation processes, such as faculty handbooks
* Proficiency in data analysis, reporting, and enterprise/SaaS systems (e.g., Team Dynamix or similar platforms) * Ability to coordinate cross-functional workflows and collaborate effectively with diverse stakeholders
* Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment
* Working knowledge of financial processes, including requisitions, reconciliations, and budget tracking
* Excellent communication skills, attention to detail, and ability to handle sensitive information with discretion
* Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

OTHER REQUIREMENTS

Requires extensive coordination with internal and external constituents. Extended hours required during peak periods and special events. Fast-paced office environment with frequent interruptions and distractions.

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.

HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.