Manager of Finance and Business Operations (ALC)

The Department of Asian Languages and Civilizations, founded in 1982, offers undergraduate and graduate degrees in Chinese and Japanese, four minor programs, two certificate programs, as well as language, literature, and culture courses in Arabic, Chinese, Farsi, Hindi/Urdu, Japanese, and Korean. Students receive a thorough grounding in the modern language, an introduction to the classical language and literature, and a broad familiarity with the literary and cultural history of their selected area. Students interested in Chinese or Japanese are encouraged to broaden their academic horizon through a double major, combining either language with another field of interest. Likewise, students in all Asian Languages and Civilizations programs as well as programs outside the department can pursue one of the department's minors or certificates as a way of broadening their career options. Recent graduates have found positions in such fields as government service, international business, and secondary-school teaching; others have gone on to graduate study in Chinese or Japanese.

Faculty Personnel Management:

• Serve as the administrative manager responsible for, but not limited to, organizing and implementing new faculty orientation, faculty recruitment, faculty promotion, reappointment, and tenure, and faculty merit.
• Serve as the primary point of contact for new faculty with respect to university and departmental policies; general payroll questions; in-house travel and research grants; travel authorization and reimbursement; start-up funds; research accounts; faculty computer purchase program; and office space.
• Schedule meetings and compile information for departmental Salary Committee for annual merit evaluation of faculty.
• Oversee and coordinate academic appointments, re-appointments, promotions, tenure, retention activities, and grievance procedures for department faculty.
• Compile and organize information for faculty and senior instructor reappointment, tenure, and promotion.
• Keep current records of faculty eligibility for sabbatical, reappointment, tenure, and post-tenure review.
• Maintain and disseminate current and accurate version of departmental faculty rules.
• Conduct faculty elections for reappointment/tenure promotion; hiring; administrative positions; committee positions; and departmental faculty rule changes. Assure that all eligible faculty members are informed of balloting procedures and deadlines. Assure security and secrecy of the balloting process as appropriate.
• Monitor faculty progress on submitting Faculty Report of Professional Activities; remind faculty to submit reports; provide reports and other databases and information as requested to the Salary Committee.
• Serve as liaison for faculty to ensure they are provided the appropriate employment-related offices, including the College, Faculty Affairs, Graduate School, HR Service Center and Employee Services

Staff Personnel Management and Supervision:

• Manage and supervise the department's business and Academic support staff, ensuring all operational needs are satisfied.
• Responsible for hiring decisions, training, leave approval, performance management, evaluations, and disciplinary actions involving employees.
• Organize the daily activities of the work unit by prioritizing and monitoring workflow.
• Oversee the status of projects/tasks that directly relate to the activities of the work unit.
• Review work for accuracy as needed and ensure deadlines are met.

Financial Management:

Fiscal Oversight

• Oversee the financial operations of the department. Maintain and monitor the following accounts:
• General fund accounts
• Auxiliary accounts
• Grant accounts
• Sponsored Projects
• Gift accounts
• Collaborate and advise Chair with monthly and yearly budget planning to align spending.
• Provides ad hoc reports from PeopleSoft, Cognos, etc. when requested.
• Evaluate and forecast of departmental accounts on an ongoing basis to monitor the resources available for operations and special projects
• Analyze business operations for programmatic and fiscal efficacy and implement changes.

Budget

• Ensure compliance with approved budgets and policies, procedures, rules and regulations.
• Review and forecast budgets for all accounts to include:
• Working with the chair and associate chairs to plan and forecast funding for instruction
• Working with faculty to plan and forecast income and expense for research grants and auxiliary operations such as conferences
• Providing status reports to Principal Investigators on all projects held by the individual investigator.
• Managing faculty startup accounts ensuring that they are funded according to the terms of their agreements.
• Monitoring gift funds and donor contact, analyzing and making projections regarding endowment earnings/losses and spending practices. This position will decide if and when to turn off the reinvestment option and inform the chair.
• Exerting expenditure control and enforcing ethical standards for expenditure of funds; and making budgetary decisions in the chair's absence.
• Analyze demand and prepare budget projections for the department instructional fund and manage the related budget.
• Determine actions to protect budgets, resolve deficits, and provide for unexpected or unique expenses. Ensure Department commitments are processed.
• Decide when to open or close new or unused speed types (ST), decide what ST is most appropriate for unusual and unexpected expenses, decide when to transfer budgets, revenues and expenses to best support the needs of the department.

Expenditures

• Provide revenue and expense tracking, analysis, and make recommendations for Undergraduate and Graduate Programs on a regular basis to monitor the resources available for ongoing operations and special projects.
• Provide oversight for all accounting, purchasing, and payroll functions to ensure compliance with approved budgets and policies, procedures, rules, and regulations.
• Authorize expenditures. Responsible for purchasing, procurement, and buying and contracting. Maintain budget files so that they are accessible and explicable in case of examination or audit by university officials.
• Initiate payroll corrections, manage salary deficits, run reports in HRMS and A&S portal as needed.

Relationship Management

• Liaise with related budget offices including the College's Budget Office, Office of Contract and Grants, HR Service Center Bursars, etc.
• Compile information requested by the campus budget office or others.
• Review monthly and year-end statements, authorize accounts payable vouchers, purchase orders, transfer of funds forms, etc., for the Financial Service Center (FSC). Work with the FSC, authorize and conduct financial transfers between departmental accounts, and into and out of the department.

Administrative Management:

• Collaborate with the Department Chair in the creation of the department's schedule of courses for each term by gathering and reviewing teaching requests, projecting curricular needs for the major area of concentration, analyzing past enrollment statistics, and planning for graduate-student instructors (GPTI's and TA's) and part-time lecturers. Serve as departmental course catalog coordinator.
• Work with Undergraduate Faculty Advisors and Language Coordinators of the department's five programs (Arabic, Chinese, Hindi/Urdu, Korean, and Japanese) to create their course schedules.
• Analyze past enrollment statistics in order to advise representatives of the individual programs as well as the Department Chair on balancing curricular needs with projected success of individual courses to finalize course schedules. Based on the resulting needs for instructors, consults with language coordinators of individual programs and with the department chair on teaching assignments and hires of TAs, GPTIs and lecturers.
• Be responsible for the process of requesting and securing appropriate classrooms for the scheduled courses and coordinate scheduling with other departments on campus for cross-listed courses. Ensure maintenance of course catalogue with the department's Graduate and Undergraduate Program Coordinator.
• Advise chair on departmental procedures and provide background information to departmental administrators and departmental committees that report to the chair.
• Oversee a collective procedural, policy, and judgment record/resource in order to provide department continuity.
• Ensure operational needs are met by assessing strengths and development needs of staff
• Analyze department resources to align with department goals and vision.
• Continually analyze processes, workflow, and operations to improve efficiency, compliance, and outcomes.
• Create an effective operation by promoting collaboration and cross-training among the staff.
• Conduct regular staff meetings. Mentor, coach, and ensure professional development opportunities. Engage staff in collaborative problem-solving.
• Manage and delegate additional duties as needed to meet department needs.
• Comment on and contribute to university-wide and campus policy as appropriate.
• Collaborate and coordinate with other administrative offices as needed to manage implementation of new systems or ensure compliance with new policies.

Other Duties as Assigned

The annual salary range for this position is $65,500-$70,000.

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

• Bachelor's degree from an accredited college or university.
• Equivalent combination of education and experience may substitute.
• 3 years of supervisory experience.
• 3 years of experience managing complex budgets with multiple funding sources.

• Bachelor's Degree from an accredited college or university.
• 4+ years of progressively increasing experience in financial management, operations, supervision, and human resources.
• Working knowledge of complex human resources information and management systems in a regulatory framework.
• Demonstrated track record of communicating effectively and building and maintaining relationships at all levels of organization.
• Experience working within a regulatory framework.