Scheduling Assistant

Status: Full Time, Non-ExemptStarting Wage Range: $23.30/hr. - $25.63/hr. Department: ClearviewPosition Open Until FilledPlease submit Resume and Cover Letter with application Hours: Monday - Friday, 8:00am - 4:30pm

Dodge County offers a generous benefits package including:

• Paid Time Off (PTO) - available for use after 30 days of employment
• 10 observed paid holidays
• Health, Dental, Vision Insurance
• Health Savings Account (HSA) - with employer contributions - HRA
• Life insurance, Long-term disability, Short-term disability and Flex spending
• Participation in the Wisconsin Retirement System (WRS) - an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

ESSENTIAL FUNCTIONS

1. Maintains a current master schedule.
2. Sets up new employees with schedules.
3. Reviews master schedules and coordinates coverage for open shifts as needed.
4. Publishes schedules and updates in accordance with department policies.
5. Adjusts schedules for holidays, scheduled time off, and staff shift trades. Reviews staffing to ensure proper coverage.
6. Schedules less than part time personnel in accordance with department policy, to ensure minimum shifts are worked.
7. Receives and sends phone messages related to schedules for all nursing staff.
8. Arranges for coverage during staff call-ins or other schedule changes. Communicates needs with management.
9. Alters staffing patterns to comply with census and/or budget.
10. Creates new processes to improve process efficiency.
11. Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
12. Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
13. Performs Household Assistant and Housekeeping duties as needed.
14. Other duties as assigned.

REQUIRED JOB COMPETENCIES

• Knowledge of PPE and its proper use for personal safety measures.
• Ability to maintain confidentiality of all resident care information and assure resident rights and privacy are protected at all times per HIPAA.
• Ability to create and maintain an atmosphere of warmth and personal interest as well as a clean environment.
• Ability to work tactfully and cooperatively with residents, families, visitors, and entire staff throughout the organization.
• Must be able to exhibit a warm, cheerful, caring manner.
• Must be able to safely perform the essential job functions.
• Ability to organize, assign, and modify the work assignment of others, and (re)-establish priorities to meet deadlines.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
• Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position.
• Ability to perform mathematical calculations required of this position.
• Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
• Skill in researching and understanding complex written materials.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
• Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Ability to handle sensitive interpersonal situations calmly and tactfully.
• Ability to maintain professionalism at all times.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is primarily in a health care setting where specialized resident programs are implemented.
• Work environment includes exposure to infectious agents, chemical agents, and resident behaviors.

Dodge County is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Accessibility Accommodation for Applicants

High School (required)

High School diploma/equivalent with two (2) years' work experience in a heath care setting. Equivalent combination of education and experience which provides necessary knowledge, skills, and abilities may be considered. (required)
Must successfully pass caregiver and criminal background check. (required)
Previous scheduling preferred. (preferred)