Sponsored Program Administrator I - USU

Join the Team!

HJF is seeking a Sponsored Program Administrator I to manage the entire lifecycle of sponsored program research projects, from pre-award proposal submissions to post-award financial and non-financial management. This role will facilitate proposal development, ensure compliance with regulations, and serve as a liaison between faculty, departments, and external sponsors to negotiate and manage grants and contracts. Key responsibilities include budget review, compliance checks, award administration and reporting.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Responsible for grant proposal preparation including budget, budget justification, site approval, formatting of the package to include the Statement of Work and Principal Investigator (PI) biosketches. Manage the submission process.
• Prepare proposals in response to specific Requests for Proposals (RFPs) by various for-profit, non-profit, and government entities. Develop a plan for submission according to the requirements outlined in the RFP guidelines. Work with the pre-award team to submit the proposal with corrections as necessary to the sponsor.
• Oversee financial and non-financial administration of funded projects, including budget tracking, reporting, and compliance with sponsor guidelines.
• Manage budgets to ensure spending is appropriate and on budget. Work through budget issues and resolve financial issues.
• Process payments to Accounts Payable (A/P) and ensure appropriate use of funds.
• Work with project stakeholders to ensure detailed business and technical requirements are defined to ensure success in program.
• Complete required forms, obtain final approval from the Prime and the sub-award Principal investigators. Submit the final paperwork to the sub-award team.
• Prepare requests for vendor contracts and sub-contract actions and proposals. Assure full compliance with all contractual and regulatory requirements, schedules and provisions.
• Responsible for submitting Interagency Agreements (IAAs), Cooperative Research and Development Agreements (CRADAs) and packages for subawards. Ensure regulatory compliance with researchers.
• Responsible for requisitions, travel requests, animal purchases, equipment and furniture purchase approvals through USU.
• Responsible for ensuring pricing and procedures are followed for the Division of Laboratory Animal Resources (DLAR), Biomedical Research Imaging Center (BRIC) and Biomedical Instrumentation Center (BIC).
• Serve as main point of contact and liaison between internal and external stakeholders (i.e. Principal Investigators, Program Sponsors, organizational leadership and laboratory managers, and project leaders). Establish and maintain effective working relationships on matters of mutual interest. Support research staff by answering questions, providing guidance and resolving issues.
• Ensure all sponsored program activities adhere to federal, state, and institutional policies and regulations.
• Supervises lower-level program members (i.e. Research Assistants, Research Associates).
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Supervisory Responsibility

• Direct Supervisor: Direct authority to make decisions on the following: employee hiring, disciplinary action, starting salaries and merit increases; conduct employee performance evaluations and directs work activities.

Education and Experience

• Bachelor's Degree.
• Minimum of 3-5 years experience required.

Required Knowledge, Skills and Abilities

• In-depth knowledge of federal budget processes and fundamental principles of project management.
• Knowledge of grant and contract regulations and policies.
• Proficiency in budgeting and financial management.
• Working knowledge of a variety of software including but not limited to Microsoft Office, proposal/project tracking, and data analysis software.
• Solid Interpersonal skills, including the ability to clearly communicate verbally and in writing, build and maintain teams, and identify and resolve problems.
• Demonstrated ability to plan, schedule, and coordinate activities to meet deadlines.
• Prior experiences in the life sciences strongly preferred.
• Strong analytical and deductive reasoning skills.
• Attention to detail and ability to handle multiple tasks.
• Ability to work both independently and collaboratively with diverse groups.
• Ability to obtain and maintain a Tier I Public Trust background check.

Physical Capabilities

• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The annual salary range for this position is $67,500-$85,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.