Accounts Payable Specialist

The Accounts Payable Specialist manages the day-to-day operations of the Accounts Payable department. Assures that invoices and requests are processed in a timely manner. Manages and directs the setup of new vendors. Acts as a point of contact for the Accounts Payable department.

Additional Information
Department Name: Account Payable
Job Status: Full time, 40 hours per week.
Shift: Day, Monday through Friday 8 am to 4:30 pm, Hybrid after training ( 4 days a week work from home.)

Duties & Responsibilities

• Processes invoices of all types (i.e., Non-PO, PO, EDI, Check Requests and Payment Requests).
• Ensures all recurring payments and Voucher Upload payments are organized and processed on a timely basis (i.e., Rents and Leases). Records wire transfer entries in the AP Subledger.
• Assists with 'Brainstorming' and implementing process improvements to increase efficiency and accuracy.
• Assists as a member of system user testing groups in testing for technology/software improvements. This may include acting as primary administrator for certain AP technologies such as EDI, P-card system, T&E system, OCR solution, banking/virtual platform.
• Performs the daily/weekly payment runs (i.e., Check, ACH, P-Card, Patient Refund), prepares vendor checks for mailing as needed. Manage the VOID's as well as following up on old outstanding checks to prevent checks from being escheated.
• Manages all correspondence including incoming mail, email, and phone for all vendor inquiries.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating and resolution of discrepancies to appropriate personnel.
• Routes Non-PO invoices to departments for approval or resolution, so invoices can be processed.
• Ensures compliance with Accounts Payable internal controls per Children's Hospital Colorado policy including maintaining confidentiality and security of all financial files. Verifies that transactions comply with financial policies and procedures.
• Maintains all supplier set ups and management for their assigned vendor responsibility.
• Reviews and analyzes Concur expense reports to ensure they are following policy and approving once reviewed.
• Reconciles supplier statements to ensure invoices/credit memos are processed to prevent credit holds.

Minimum Qualifications

• Degrees
  • High School diploma or GED
• Area of Study
  • Not Applicable
• Experience
  • Minimum Experience Required:Two (2) years of experience in a related field.
• Equivalency
  • Not Applicable
• Licenses & Certifications
  • None
• Additional Requirements
  • Not Applicable
• Competency
  • None

Salary Information
Pay is dependent on applicant's relevant experience.

Hourly Range: $21.78 to $32.67

Benefits Information
Here, you matter. As a Children's Hospital Colorado team member, you will receive a competitive pay and benefits package designed to take care of your needs that includes base pay, incentives, paid time off, medical/dental/vision insurance, company provided life and disability insurance, paid parental leave, 403b employer match (retirement savings), a robust wellness program, and access to professional development tools, including an education benefit to help you advance your career.

As part of our Total Rewards package, Children's Colorado offers an annual employee bonus program that rewards eligible team members based on organizational performance. If organizational goals are met for the year, the bonus is paid out the following April.

Children's Colorado delivers annual base pay increases to eligible team members based on their performance over the previous year.

EEO Statement
It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. Be aware that none of the questions are intended to imply illegal preferences or discrimination based on non-job-related information. The position is expected to stay open until the posted close date. Please submit your application as soon as possible as the posting is subject to close at any time once a sufficient pool of qualified applicants is obtained.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.