Office Support Specialist - The Testing Center

Office Support Specialist - The Testing Center
Testing Center
The University of Illinois Testing Center promotes and
provides quality test administration services by offering opportunities for
students, faculty, staff, and the U. of I. community to display their knowledge
through standardized college entrance, professional certification or licensing
exams. Job SummarySupports the delivery of secure, efficient, and high-quality testing services for the University community and external testing partners, including examination administration and security, customer service and candidate support, purchasing and administrative processes, and coordination of routine testing center operations and records.
Duties & Responsibilities

• Testing Administration and Operations Support
  • Obtain and maintain required certifications for Pearson VUE and Prometric testing programs.
  • Administer and proctor computer-based and paper-based examinations in accordance with testing-partner and requirements and examination security protocols (Prometric, Pearson Vue, and PSI examinations).
  • Perform candidate check-in, identity verification, and other testing administration activities.
  • Monitor testing environments and maintain examination security and confidentiality.
  • Provide customer service to candidates by explaining testing procedures, answering questions, and addressing routine concerns.
  • Troubleshoot routine technical issues related to testing platforms, software, hardware, and testing equipment; escalate issues as appropriate.
  • Open and close the Testing Center in accordance with established procedures.
  • Document testing activities, incidents, and testing irregularities and notify appropriate staff when necessary.
  • Maintain operational records and utilize testing platforms, administrative systems, and software applications required to support Testing Center operations.
  • Assist with testing room preparation, inventory monitoring, and general operational readiness.
  • Perform other related duties as assigned.
• Administrative and Purchasing Support
  
  • Coordinate purchasing activities for office operations and programmatic needs, including supplies, equipment, catering, and services, using University-approved purchasing methods and procedures.
  • Monitor inventory levels, identify purchasing needs, and maintain purchasing records, receipts, and related documentation.
  • Assist with purchasing reconciliations and resolution of routine discrepancies; maintain administrative files and records in accordance with established procedures.
  • Provide administrative support for professional staff searches, including scheduling, coordinating candidate activities, and maintaining search-related documentation.
• Student Staff Support
  • Assist Coordinator with onboarding and training student employees on Testing Center procedures and operational expectations.
  • Serve as a resource to student employees regarding testing procedures, customer service practices, and routine operational questions.
  • Assist with maintaining adequate student employee shift coverage to support Testing Center operations.
  • Communicate operational concerns, staffing issues, and testing-related matters to the Coordinator and Assistant Director, as appropriate.

Work Schedule, Travel, or Other Job Expectations Work is performed in a testing-center environment requiring adherence to strict examination security and confidentiality standards. Early mornings are required. Periodic evening and Saturday hours may be required to support testing schedules as needed. Occasional movement within and between campus locations may be required to support events and operational activities.

Minimum Qualifications

1. High school diploma or equivalent.

2. Any one or combination totaling two (2) years (24 months) from the categories below:

A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:

- 30 semester hours equals one (1) year (12 months)
- Associate's Degree (60 semester hours) equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
- Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

B. Work experience performing office/clerical activities, including the use of computer systems.

3. One (1) year (12 months) of work experience comparable to the second level of this series.

Preferred Qualifications

• Two (2) years of work experience in customer service, student services, administrative support, testing services, or a related field.
• Experience providing quality customer service.
• Experience using Microsoft Office applications, including Word and Excel.
• Experience delivering computer-based testing or proctoring examinations.
• Experience working in testing, examination, assessment, or another secure/confidential environment.
• Experience providing training, guidance, or support to student employees, volunteers, or peers.
• Experience troubleshooting computer hardware, software, testing platforms, or related technology.
• Experience with purchasing, inventory management, or administrative support activities.
• Experience working collaboratively in a team environment.
• Experience that demonstrates effective communication and interpersonal skills.

Knowledge, Skills, and Abilities

* Ability to maintain examination security and confidentiality and consistently follow established testing protocols.

* Strong customer service and interpersonal skills.

* Ability to communicate testing procedures and requirements clearly and professionally.

* Ability to troubleshoot routine technical issues and determine when escalation is appropriate.

* Ability to interpret and consistently apply institutional policies, testing-partner requirements, and established procedures.

* Strong organizational skills and attention to detail.

* Ability to maintain accurate records and documentation.

* Ability to manage multiple responsibilities in a fast-paced environment.

* Ability to work independently and as part of a team.

* Proficiency in Microsoft Word, Outlook, and Excel.

* Ability to learn and effectively use testing platforms, software applications, and administrative systems.

* Dependable, flexible, adaptable, and punctual.

Appointment Information

This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/6/2026. Salary for this position is set by
a collective bargaining agreement and the rate of pay is $22.246/hour.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

This position is not eligible for any type of sponsorship for work authorization.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on 11/13/26. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Marsha Mwilambwe, mlmwila1@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1038881

Job Category: Administrative Support

Apply at: https://jobs.illinois.edu