Administrative Assistant

Education Requirements

• High school diploma or GED required.
• Associate's or Bachelor's degree in Business Administration, Education, Finance, or a related field preferred.
• Familiarity with university policies, procedures, and administrative operations is a plus.

Experience Requirements

• 1-2 years of Administrative Assistant experience required.
• Previous experience in a university or higher education environment preferred.
• Experience processing financial transactions, purchase orders, reimbursements, travel requests, and departmental documentation.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Office and office management systems.

Physical Capabilities

• Ability to sit, stand, and move throughout an office environment during the workday.
• Ability to perform repetitive computer and administrative tasks.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• No regular lifting requirements associated with this position.

Job Duties

• Provide administrative and financial support for departmental operations.
• Process purchase orders, travel vouchers, reimbursement requests, supply orders, ProCard transactions, campus recharge work orders, and other financial transactions.
• Verify funding availability and process procurement, travel, and reimbursement requests in compliance with established policies and procedures.
• Coordinate and support departmental events, including faculty recruitment activities, conferences, and colloquiums.
• Serve as the front desk contact for faculty, staff, students, and community visitors by answering calls and responding to inquiries.
• Monitor and maintain departmental email accounts, incoming mail, fax communications, and departmental records.
• Securely manage and distribute checks according to departmental procedures.
• Process departmental service requests, including parking requests, printing services, reprographics requests, facilities work orders, and IT support tickets.
• Maintain accurate filing systems and administrative records.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.