Assistant Dean, Finance and Administration

Temple University's School of Pharmacy is searching for an Assistant Dean, Finance and Administration!

Salary Range: $115,000 - $125,000
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Become a part of the Temple family and you will have access to the following:
Full medical, dental, vision coverage
Paid time off
9 Federally Observed Paid Holidays
3 Personal Days
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A generous retirement plan and so much more!

Position Summary:
Reporting directly to the Dean, the Assistant Dean, Finance and Administration serves as the School of Pharmacy's senior financial and administrative officer and a member of the Dean's leadership team. The position provides strategic leadership, direction, and accountability for the School's financial management, business affairs, administrative operations, personnel administration, facilities, and resource planning in support of its educational, research, and service missions. They also direct daily operations and lead the planning, analysis, reporting, policy development and continuous, strategic improvement for finance, budgets, accounting, facilities, and operations.

The Assistant Dean translates the Dean's strategic priorities into financial and operational plans; directs the allocation and effective use of financial, personnel, and physical resources; establishes administrative processes and internal controls; and evaluates operational performance across the School. The position advises the Dean on organizational effectiveness, financial sustainability, staffing, capital investments, operational risks, and leads implementation of approved initiatives.

Responsibilities include: advising the Dean and senior staff for the School on all financial matters related to day-to-day operations; with detailed oversight of developing, implementing, maintaining and ensuring compliance with financial policies and procedures; establishing budget projections and financial strategic planning and documentation for the Provost's Office; advising and providing strategic guidance and recommendations for the Dean and senior staff on resource allocation; and presenting quarterly budget reports. The Assistant Dean will oversee the budgets and carry-over funds as well as development funds, and scholarship activity. Acts in a management capacity to directly supervise the school's recruitment, retention, and development/training for all non-faculty staff. Actively engage in the management and administrative issues surrounding new faculty and/or staff, and post-doctoral hires. Acts in a management capacity to report on fiscal operations, planning and budget, and operations. Shared responsibility with Associate Dean of Research for research procurements and pre and post grant management. Serves as the Schools' liaison to central administrative departments including the Provost, Budget Office, General Accounting, purchasing and others in the execution of this role.

Job Details:
* This position requires the following background checks: criminal history review

Required Education and Experience:
* Master of Business Administration and at least five years of recent relevant experience, including financial reporting.
* Experience making presentations to various size groups.
* Demonstrated supervisory/leadership experience.
* Experience building collaborative partnerships.
* An equivalent combination of education and experience may be considered.

Preferred Education and Experience:
* Experience in managing the finances of a school or college.
* Experience in an academic institution

Required Skills and Abilities:
* Strong attention to detail.
* Demonstrated computer skills, and proficiency with MS Office Suite software programs (MS Word, MS Excel, MS PowerPoint, MS Outlook).
* Familiarity with software applications with the proven ability to quickly learn and utilize new applications.
* Excellent oral and written communication skills along with the ability to effectively interact with a diverse group of individuals.
* Demonstrated interpersonal and collaborative skills, with the ability to work well with all levels of university personnel. Actively contributes to the development and leadership of finance personnel as a subject matter expert.
* Ability to present financial materials to the TUSP executive team and/or University Administration.
* Demonstrated ability to maintain a high level of confidentiality and handle challenging situations with emotional intelligence and high degree of awareness of impact.
* Demonstrated ability to conduct needs analyses and assessments and to make appropriate recommendations.

Essential Duties:
* School-wide administrative leadership: Directs and integrates the School's business and administrative operations, establishing priorities, service expectations, accountability measures, and procedures that support academic, research, and service activities. Resolves complex operational issues spanning departments and administrative functions.
* Strategic and operational planning: Leads the development and execution of administrative and financial plans supporting the School's strategic priorities. Converts approved initiatives into defined budgets, staffing requirements, implementation schedules, and measurable outcomes; monitors progress and directs corrective action.
* Integrated resource allocation: Leads school-wide planning for the allocation of financial, personnel, and physical resources. Evaluates competing departmental requests, assesses operational and financial implications, and recommends priorities to the Dean based on institutional objectives, available resources, and long-term sustainability. Oversees and reviews all proposals and contracts to ensure associated activities adhere to both departmental and University policies relative to financial commitments and personnel requirements.
* Organizational effectiveness and workforce planning: In partnership with department leadership and University Human Resources, assesses organizational structures, staffing levels, workload distribution, and administrative service needs. Acts in a management capacity to directly supervise all non-faculty staff. Actively engage in the management and administrative issues surrounding new faculty and/or staff and post-doctoral hires. Develops recommendations for position creation, restructuring, reassignment of responsibilities, and succession planning to improve organizational effectiveness and service delivery.
* Personnel administration: Directs the School's administrative processes for recruitment, onboarding, compensation actions, position reviews, payroll changes, and staff performance management. Ensures appropriate approvals, documentation, funding, and consistent implementation of University policies in collaboration with Human Resources and Faculty Affairs, as applicable.
* Facilities, space, and capital planning: Leads planning and prioritization of the School's facilities, space utilization, renovations, equipment replacements, and capital needs. Develops project scopes, funding plans, and implementation priorities in consultation with academic and research leaders and University Facilities; monitors budgets, schedules, and operational impacts.
* Administrative policy and internal controls: Develops, implements, and evaluates school-level administrative procedures consistent with University policies. Establishes internal controls, approval processes, and accountability standards for purchasing, payroll, expenditures, asset stewardship, and personnel transactions; addresses deficiencies and oversees corrective actions.
* Financial sustainability and business planning: Prepare budget status reports and advise the Dean of favorable and unfavorable variances. Leads financial modeling, forecasting, and business case development for proposed programs, partnerships, service activities, and other strategic investments. Evaluates enrollment trends, revenue assumptions, staffing commitments, operating costs, and financial risks; advises the Dean on feasibility, resource requirements, and ongoing sustainability.
* Research administration partnership: In collaboration with the Associate Dean for Research and central research administration offices, directs the School's financial and administrative support for sponsored projects. Management of the School's grant portfolio from pre-award to post-award. Oversees budget planning, personnel funding allocations, procurement, expenditure monitoring, and award closeout activities within the School's assigned responsibilities.
* Operational performance and continuous improvement: Establishes and monitors measures of administrative effectiveness, including service timeliness, transaction accuracy, budget performance, staffing utilization, and project completion. Uses data and stakeholder feedback to redesign workflows, strengthen coordination, and improve administrative services across the School.
* Leadership of administrative initiatives: Leads cross-functional projects and organizational changes affecting the School's operations. Defines responsibilities, coordinates stakeholders, resolves implementation barriers, and holds assigned staff and project participants accountable for deliverables and outcomes.
* Representation and delegated decision-making: Represents the Dean and School in financial and administrative discussions with University offices, committees, and external partners as designated. Resolves matters within delegated authority, communicates School priorities, and elevates issues requiring executive decisions or additional University approval.
* Staff leadership and development: Directs assigned financial and administrative personnel, establishes performance expectations, and evaluates results. Develops staff capabilities through coaching, training, cross-training, and succession planning; aligns individual responsibilities with the School's operational priorities.
* Delegated authority and representation: Represents the Dean in designated financial and administrative matters and resolves operational issues within formally delegated authority. Coordinates decisions with appropriate University offices and refers matters exceeding that authority to the Dean or responsible University leadership.
* Performs other duties as assigned

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.