Field Station Administrative Coordinator (4723C), Rausser College of Natural Resources #89909

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Departmental Overview

The Rausser College of Natural Resources serves society by generating and disseminating knowledge in the biological, physical, and social sciences in order to provide the tools both to protect the Earth's natural resources and ensure economic and ecological sustainability for future generations.

We are the bearer of the University of California's historical land-grant mission, and we stand by our explicit commitment to deliver real solutions to our state, our country, and our world. All of our faculty members hold appointments within the University of California Division of Agriculture and Natural Resources, and our approximately two dozen Cooperative Extension specialists conduct research and build outreach programs connecting Rausser to the wider world.

Berkeley Forests, a center within the Rausser College of Natural Resources, facilitates improving the understanding and management of forest resources in California. Research stations are managed for goals of research, extension, and education.

Position Summary

The Field Station Administrative Coordinator provides administrative support services to the management of Berkeley Forests' properties. The position's duty station is at Blodgett Forest in El Dorado County where Berkeley Forests staff, equipment, and buildings are concentrated but may require travel to other Berkeley Forests' properties. The Field Station Administrative Coordinator independently determines, coordinates, and performs administrative duties, acting on day-to-day operational decisions with general guidelines and limited supervision and carries out interactions between the field sites and designated campus offices at UC-Berkeley, such as Human Resources, Procurement and Business Contracts, Material Management, Disbursements, Benefits, Risk Management, etc. in support of Berkeley Forests operations. The position coordinates various user groups utilizing Berkeley Forest's infrastructure and may assist with natural resource management related tasks.

Application Review Date

The First Review Date for this job is November 26, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

Financial Administration - 25%

• Responsible for coordinating purchasing, processing reimbursements, collection of funds owed to Berkeley Forests, and processing of all immediate office financial transactions.
• Liaison with appropriate UC departments for finalizing purchasing and disbursements.
• Monitors and tracks expenditures for each property and prepares periodic in-house financial reports.

Administrative Support - 15%

• Provides administrative support and clerical assistance to the Stations Manager and Co-Directors.
• Establishes and maintains databases, spreadsheets, creates reports.
• Participates in recommending and implementing assignments for personnel, equipment, and facilities.
• Gathers information for reports, including conclusions and recommendations.

Liaison and Facility Coordination - 20%

• Acts as liaison between visiting researchers and Berkeley Forests, providing administrative support and clerical assistance.
• Coordinates housing and other facility needs.

Compliance Administration - 10%

• Has administrative responsibility for compliance with UC lab/housing/work place health and safety regulations.

Building Maintenance Coordination - 10%

• Coordinates building inspection and maintenance purchases, installation, and repairs.

Operations Coordination - 10%

• Coordinates day-to-day activities at Blodgett, including planning and administering meetings, workshops, conferences, seminars, meetings, classes, tours, and community meetings

Budget Assistance - 5%

• Assists in preparing budget for contract and grant proposals; monitors expenses; transfers funds.

Natural Resource Management Assistance - 5%

• Assists with natural resource management projects as directed at Berkeley Forests properties.

Required Qualifications

• Working knowledge in administrative procedures and processes including word processing, spreadsheet, pdf, and database applications.
• Requires verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Effective interpersonal, organizational and communication skills; ability to interact with a diverse group, including faculty, researchers, technical staff, and the general public.
• Experience with basic accounting and contract administration.
• Able to resolve emergency or non-routine operational problems; able to work independently, set/meet deadlines, learn new skills and adapt quickly to changing situations, and use good judgment and sound decision-making ability.

Preferred Qualifications

• General familiarity with laws pertaining to forest operations and/or facility operation.
• Skilled in report/educational materials preparation and proof-reading.

Education / Training

• High school diploma or equivalent experience. (Required)

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $28.46 - $33.88, Step 1 - 9.

• This is a non-exempt, bi-weekly paid position.
• This is a 50-100% (20-40 hours per week), Variable, Career position that is eligible for UC benefits.
  • 100% during summer months (May - Oct) and 50% winter months (Nov - Apr).

How to Apply

To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.