Finance & Accounting Associate II

The Finance & Accounting Associate II plays a vital role in the financial management of research administration. This position will handle a wide range of financial and accounting tasks related to research grants and projects including but not limited to invoicing, revenue recognition, monthly closeout, revenue drawdowns, IC (indirect cost) calculations, payroll management and sequencing revenue reconciliation. The Finance & Accounting Associate II will further enhance their technical expertise and take on more complex accounting tasks with greater independence. They will ensure compliance with accounting principles, sponsor and institutional requirements while actively supporting the Research administration team. Additionally, active involvement in the ERP system implementation will include assisting with testing, reviewing processes, and providing guidance as needed. This role will also support the Finance & Accounting Manager with external compliance and audit requirements, including the Single audit, Full audit (for research activities only), 990 tax reporting (for research activities only), internal fiscal budgeting, Schedule of Expenditures of Federal Awards (SEFA) and the Negotiated Indirect Cost Rate Agreement (NICRA).

Key Responsibilities include (but are not limited to):

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  Perform complex accounting tasks with a high degree of independence, ensuring compliance with generally accepted accounting principles (GAAP) and sponsor reporting requirements.

  
  
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  Prepare journal entries, process month-end revenue recognition and conduct indirect cost (IC) calculations.

  
  
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  Assist with grant month-end closeout processes, prepare grant invoices, and manage subaward invoices.

  
  
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  Process unbilled, payment management system ("PMS"), and invoice drawdowns.

  
  
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  Assist in preparing and submitting interim and final invoices to sponsors as per award instructions.

  
  
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  Prepare financial reporting as part of grant closeout for federal and non-federal sponsored projects.

  
  
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  Execute monthly salary distributions across all funding sources at NYGC, including managing the monthly updates of effort related to the Sequencing Services Facility for relevant departments.

  
  
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  Maintain the salary management system to ensure financial and compliance records match the general ledger, reconciling any discrepancies between the two databases.

  
  
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  Process new hires, terminations, and pay changes in the salary management system.

  
  
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  Actively participate in ERP system testing and review, providing instructions and guidance to the team as necessary. Monitor system performance post-implementation and report any issues or areas for enhancement.

  
  
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  Manage weekly sequencing invoicing for certain sequencing contracts, directly impacting the Center's financial health.

  
  
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  Collaborate with Grants Managers to identify, investigate, and resolve discrepancies in grant expenditures and reporting.

  
  
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  Generate ad hoc expenditure reports and data analyses as requested, including preparing and assembling documentation for the Annual Single Audit, interim and Full Financial audits, Schedule of Expenditures of Federal Awards (SEFA) and the annual Negotiated Indirect Cost Rate Agreement ("NICRA") proposal, 990 Tax report

  
  

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements & Qualifications

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  Bachelor's degree with a major in a business subject (e.g. accounting, finance, economics) required;

  
  
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  Minimum of two years of accounting experience required;

  
  
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  Must be detail-oriented and possess quantitative skills with proficiency in analyzing spreadsheets using Excel;

  
  
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  Experience with SAP and/or Sage Intacct preferred;

  
  
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  Excellent analytical and problem-solving skills;

  
  
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  Strong verbal and written communication skills;

  
  
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  Ability to work independently and as part of a team. Excellent time management, planning, and organizational skills

  
  

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At NYGC we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Competencies

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  Technical and Professional Skills: Continuously expands technical and professional skills, demonstrating a high level of integrity, focus, and discipline. Prioritizes effectively, manages expectations, and consistently delivers on commitments.

  
  

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  Collaborative & Communicative: Fosters collaboration and teamwork; effectively works with all levels internally and externally. Embraces diversity of perspective, communicates clearly and listens carefully; uses good judgment when communicating and escalates matters as needed.

  
  
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  Adaptable & Innovative: Embraces change, seeks ways to improve efficiency while ensuring regulatory compliance, challenges the status quo. Takes initiative and is solution-oriented; engages in work with passion and curiosity.

  
  

Work Flexibility

NYGC has established a flexible work policy to give employees and other staff more ability to balance their work, personal commitments, and commuting challenges. The incumbent in this position is eligible for a flexible work schedule or hybrid work arrangement with supervisory approval.

Salary & Benefits

The pay range for this position is $80,000 - $92,000 per year; the base pay offered may vary depending on job-related knowledge, skills, and experience.

In addition, NYGC offers a full range of medical, financial, and other benefits as well as generous time off. This includes Medical/Dental/Vision for employees & dependent(s); Vacation, Holidays, Sick, and Other Leave, including a paid winter break; a 401(k) match; Life Insurance; Flexible Spending Accounts; employee Tuition Reimbursement; flexible schedules; an Employee Assistance Program; and much more.

About the New York Genome Center

The New York Genome Center (NYGC) is an independent, nonprofit, academic research organization dedicated to advancing genomic research. NYGC scientists and staff are furthering new approaches to diagnosing and treating neurological diseases and cancer through their unique capabilities in whole genome sequencing, RNA sequencing, state-of-the art analytics, and the development of genomic tools. NYGC concentrates specifically on disease-based research in the following areas: neuropsychiatric disease (autism, schizophrenia, bipolar); neurodegenerative disease (ALS, Alzheimer's, Parkinson's, Huntington's), and cancer.

Located in Lower Manhattan, the New York Genome Center was founded by and remains closely affiliated with twelve leading academic medical centers and research universities in the New York region and beyond, engaging in research projects with and for these institutions. Essential to our collaborative work is an outstanding faculty, whose members typically hold a joint appointment at NYGC and a partner university. They support our scientific mission by conducting independent research in areas of mutual interest to us and the wider scientific community.

Equal Opportunity

Diversity, equity, and inclusion are central to the core mission at the NYGC. We strive to create a workplace environment that is welcoming and fair to all regardless of race, ethnicity, gender, sexual orientation, physical ability, or religion. We believe that when people of various backgrounds, life experiences, and perspectives work together in an inclusive and equitable environment we gain new and valuable perspectives that otherwise would have been missed. Valuing and supporting all NYGC employees as individuals while helping them realize their full potential is critical to promoting greater collaboration, innovation, and discovery - fostering a sense of belonging for our greatest strength, our people. We recognize that there is still work to be done that will require sustained commitment from the entire organization.

The New York Genome Center is a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, creed, color, gender, religion, national origin, sexual orientation, age, disability, genetic predisposition or carrier status, protected veteran or military status, domestic violence victim status, partnership status, caregiver status, alienage or citizenship status, marital status, or any other characteristic protected by applicable law. NYGC takes affirmative action in support of its policy to hire and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

FLSA Status - Non-Exempt.

This position is not eligible for visa sponsorship or relocation assistance.