SPA Proposal Manager

University of Georgia

retirement plan

United States, Georgia, Athens

Nov 08, 2024

Posting Details

Posting Number	S12385P
Working Title	SPA Proposal Manager
Department	VPR-SPA Pre-Award
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday - Friday; 8:00a.m. - 5:00 p.m.
Advertised Salary	Commensurate with Experience
Posting Date	07/16/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	09/01/2024
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Grants & Contracts Professional
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Leadership/management experience and mentality Proven Success in a Managerial Role Strategic Thinking, Risk Assessment, Decision-Making, and Problem Solving Capabilities Ability to Motivate, Mentor, and Lead Employees, while also Holding Them Accountable Team Oriented Mindset Time Management Skills in a Deadline Driven Unit Training Experience Process Improvement Excellent Communication, Collaboration and Delegation Skills Adaptable/Flexible Strategic Planning Abilities
Position Summary	The SPA Proposal Manager is responsible for the design and implementation of a cohesive and flexible proposal team that supports faculty and research staff in their pursuit of externally funded research and scholarly activity. The Proposal Manager will have excellent interpersonal and team building skills to promote a productive working relationship between SPA staff and the research community. This position holds an individual who has the vision and the ability to encourage people to be innovative problem solvers while still maintaining a highly compliant environment. The Proposal Manager provides effective support for and management of a university-wide proposal volume of over 2700 proposals annually.
Knowledge, Skills, Abilities and/or Competencies	Strong managerial skills, supervisory skills, and demonstrated leadership skills with the ability to supervise and mentor a team of research administrators and apply human resource and managerial skills to oversee the day-to-day operations of a team of research administrators responsible for the review and submission of proposals for external funding at UGA. Outstanding problem-solving and interpersonal skills to deal effectively with issues at all levels. Ability to communicate effectively both orally and in writing with faculty, staff, and external partners. Ability to independently manage competing priorities and meet time-sensitive deadlines and the ability to train others to do the same. Commitment to excellent customer service and the ability to multitask, as well as to impart the techniques and ability to do the same to others. Extensive knowledge of the methods, procedures, and techniques used in the preparations, review, and submission of sponsored projects proposals. Expert knowledge of institutional policies and procedures pertaining to external funding. Ability to establish and maintain effective working relationships with university, state, and federal agencies, as well as private organizations. Ability to partner with other managers in SPA to ensure a seamless process for the life cycle of sponsored activities. Ability to participate in the evaluation and analyses of existing techniques and procedures and to actively participate in the improvement of existing and development of new procedures, as well as the ability to document and teach those improvements to others.
Physical Demands	Sitting, standing, walking, bending, stooping, pushing, pulling, lifting and carrying 20lbs. May work at a desk and computer and sitting for long periods of time.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Leadership, direction, training and mentorship of a diverse team of three professional pre-award staff members involved in the development, review, approval and submission of proposals.
Sets and tracks performance and productivity metrics.
Engages in process improvement activities to meet goals of efficiency and enhanced customer service.
Responsible for human resources activities including hiring, evaluation, termination, promotion and ensuring onboarding and training resources for staff.
Provides guidance and expertise in areas including proposal and budget development, sponsor policy, sponsor systems, and institutional policies.

Percentage of time

Duties/Responsibilities

In collaboration with other units, develops and promotes educational activities through the presentation of workshops, meetings and electronic resources to assist the campus community in successfully receiving outside funding sources for their research, instruction, cooperative extension, public service and other sponsored activities.
Creates and fosters an environment of support for the university research community by extending and supporting their endeavors to secure external funding.

Percentage of time

Duties/Responsibilities

Serves as the SPA liaison with research administrators across campus who are working to develop and submit proposals.
Participates and contributes to outreach activities conducted by SPA including training materials, policy updates, process improvements, problem solving, and other duties as assigned.
Disseminates changes/updates to university and sponsor guidelines and processes to ensure uniform processes and experiences.

Percentage of time

Duties/Responsibilities	Manage the highest level of caseload assigned in SPA and assists faculty in complex proposal preparation, advising on strategies, interpreting general sponsor philosophy, regulations, and guidelines. Reviews and submits the most complex proposals on behalf of UGA and UGARF and works closely with Proposal Enhancement on large submissions.
Percentage of time	10