Project Specialist, Business Services Professional to Principal Professional (open rank)

Job Summary:

Business Services Professional:

The Business Services Professional, Project Specialist, provides professional and operational support to the Radiology Department. This position will provide support to the Chairman and Vice Chairs and assist in the development and implementation of the department's missions and goals. The primary functions will include supporting the Chairman and Vice Chairs through program administration, learning and development support, data analysis and tracking, and records management. This position will manage visas for international scholars: research faculty, volunteers, and trainees joining the department through alternate pathways. This position is responsible for special projects assigned by the department, including sponsored events. This position contributes to the functionality of daily operations and business tasks for the department and requires considerable organization, focus, analytical, and technical skills. It is responsible for assisting with the reporting and budgeting for all special projects, and events and troubleshooting complications as they arise. This position requires a working knowledge of all current University policies that are relevant to business services which may include, but not be limited to international scholars, procurement, human resources, budget, events, and travel. This position will also provide calendaring support for the Chair and the Vice Chairs in Radiology. The position possesses project management skills, effective analytical and problem-solving skills; works well under pressure and can handle complex and concurrent tasks. Other duties as assigned.

Research and Alternate Pathway Coordination: (30%)

• Working knowledge of various types of visas for international professors, researchers, postdoctoral fellows, short-term scholars, and volunteers.
• Coordinate with the International Student and Scholar Services (ISSS) in determining various visa options for researchers, medical students and alternate pathway candidates for Radiology.
• Coordinate meetings and interviews with department leadership for these candidates.
• Work with GME office on onboarding international medical graduates.

Project Specialist (20%):

• Plans and executes projects assigned by the Chairman and the Vice Chairs.
• Creates project schedules, follows progress of projects and ensures that the deadlines are met.
• Creates reports for management for project progress tracking.
• Assist with vendor management, including but not limited to contract negotiating and overseeing project completion with high standard of quality.

Operational Support (30%):

• Effectively handles sensitive and confidential issues on behalf of the department with timeliness, discretion, and professionalism.
• Performs procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for Office as needed.
• Independently determines appropriate account for all allocation of expenses and ensures financial transactions are appropriate and comply with all relevant University regulations and policies.

Event planning (20%):

• Schedules and coordinates meetings for internal and external events.
• Maintaining office supplies inventory; anticipating needed supplies; placing orders; verifying receipt of supplies for projects as needed.
• Assists with tasks related to the planning and organization of special events.
• Providing risk management support by monitoring event compliance, University guidelines, ADA considerations, Fire Code, etc.
• Promoting events, which includes updating social media platforms, sending out invites, tracking RSVPS, and sending out reminders to list serves.

Business Services Senior Professional:

In addition to duties described above:

• Manage Radiology social media platforms. Create social media posts and implement analytics to increase department visibility.
• Serve as lead for meetings, including scheduling meetings, distributing meeting invitations, supporting the development of agendas, leading discussions, distributing summaries and action items, coordinating attendees, providing onsite meeting support and providing necessary follow-up to all members, and tracking tasks.

Business Services Principal Professional:

In addition to duties described above:

• Identify and implement standard operating procedures regarding best practices, strategies, and tools in the areas of efficient team collaboration and in marketing communications.
• Content expert in international scholar processes, social media platforms, or project and event management.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

On site - This role is in person on the Anschutz Medical Campus in Aurora, Colorado Monday- Friday.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Business Services Professional:

• A bachelor's degree in business, business administration, communications, education, social sciences, healthcare administration, public administration, human resources, liberal arts, organizational development, or a directly related field from an accredited institution.
• One year of professional operational experience in an academic, health care business environment.

Business Services Senior Professional:

• A bachelor's degree in business, business administration, communications, education, social sciences, healthcare administration, public administration, human resources, liberal arts, organizational development, or a directly related field from an accredited institution.
• Two years of professional operational experience in an academic, health care business environment.

Business Services Principal Professional:

• A bachelor's degree in business, business administration, communications, education, social sciences, healthcare administration, public administration, human resources, liberal arts, organizational development, or a directly related field from an accredited institution.
• Three years of professional operational experience in an academic, health care business environment.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Master's degree in business administration or other advanced degree.
• 3+ years of project management experience.
• Experience working in a healthcare setting.
• Experience in creating or editing social media platforms.
• Experience working with MS Word, Excel, Teams, etc....
• Experience entering data into an electronic system other than MS Office products.
• Experience with University and CU Medicine's business applications, including Marketplace, Concur, COR360, and other University systems.

Knowledge, Skills and Abilities:

• Action oriented and able to take tasks to completion.
• Exhibit a proven track record of project management, bringing the ability to quickly put structure in place to manage all work streams and deliverables.
• Demonstrate strong organizational skills.
• Demonstrate ability to adapt to shifting deliverable deadlines in a fast-paced environment.
• Demonstrate ability to develop relationships and to think creatively about achieving a balance between the needs and the expectations of a client.
• Strong interpersonal skills, an enthusiastic attitude and the ability to hold command and attention.
• Detail and results-oriented with superior time management skills.
• Strong communication, collaboration, problem solving, and influencing skills.
• Work experience achieving results on complex projects.
• Demonstrated ability to manage up and down on the project team and with clients.
• Background in the healthcare industry and an interest in medical academia.
• Outstanding customer service skills

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Cindy Mansfield cindy.mansfield@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by September 30.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.