Administrative Assistant

Spectraforce Technologies
United States, New York, New York
Nov 13, 2024
Title: Administrative Assistant Location: New York, NY Duration: 6 Months Shift: Monday to Friday 9 to 6 or 8 to 5 normal business hours Duties: We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management. Duties Flexibility to support varying teams and cover where necessary Provide administrative support in a team oriented environment Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; take detailed and accurate messages Arrange travel; organize and provide travel logistics support Process expenses and invoices in a timely manner Arrange internal and client meetings on and off the Client campus - book conference rooms and catering, register guests, ensure materials organized Adhere to Compliance regulations and gain the relevant approvals Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested Skills: Skills & Experience required Experience as an Administrative Assistant in a financial services or corporate environment Solid organizational skills - ability to multi-task and prioritize effectively and follow up on open items Strong attention to detail Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally Ability to communicate clearly, concisely and confidently Proactivity - ability to take initiative, follow up where necessary without prompting and seek clarification when needed Good judgment, independent thinker and resourceful Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment Proficient in MS Outlook, Word, Excel, Power Point, Zoom Concur experience preferred Highest degree of integrity, professionalism, diplomacy and discretion required