Asset & Wealth Management - Private Wealth Management Leadership - Administrative Assistant - New York

Job Summary of Responsibilities:

• Provide administrative support to senior executive within the Private Wealth Management business in a complex team environment.
• Maintain and coordinate complex and extremely detailed calendars, prioritizes senior-level internal/ external client meetings, conference calls, media and speaking engagements.
• Handles highly confidential and sensitive information with utmost discretion.
• Manages high volume of phones calls and interacts with high level business leaders and clients in a professional and effective manner.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports in a timely manner.
• Prepares and distributes correspondence, agendas, memos, letters, reports or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Organizes and ships materials to clients as needed. Responds and follows up on client requests.
• Works with conference and catering services for client engagements as needed.

Skills & Qualifications:

• Experience supporting high level executive in a complex environment
• Ability to exercise good judgement and discretion in dealing with confidential material or handling highly sensitive information
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills; problem solving; follow up.
• Comfortable working with people at all organizational levels.
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
• Must have excellent judgment, independent thinker and resourceful.
• Highest degree of integrity, professionalism and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required
• Familiar with expense platforms such as SAP Concur.
• Team player with a positive attitude.
• Prefer 8-10+ years of experience.