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Office Support Specialist - Trucks & Cars

University of Illinois Chicago
United States, Illinois, Chicago
Feb 21, 2025


Office Support Specialist - Trucks & Cars

Office Support Specialist - Trucks & Cars

Hiring Department: Trucks & Cars

Location: Chicago, IL USA

Requisition ID: 1027425

Posting Close Date: February 24, 2025

Salary: $25.50 hourly

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

Employees in this position work under general supervision in support of an office or organization. They perform essential office support tasks that require knowledge of general office, university and departmental procedures. The ability to operate computer systems, comply with department data monitoring and operating office equipment are important components to their job.

Duties & Responsibilities:
  • Process and maintain record keeping of daily and monthly billing acquisitions; monitor monthly vehicle mileage, facilitate rental vehicles services (checking in/out vehicles); create/update and manage storage database for rental services; provide departmental phone and front desk coverage; greet all customers in a professional and courteous manner; manage Fuel Master system entries; act as liaison between Transportation staff and all departmental customers and visitors; route calls to the appropriate units; function as a knowledge-based resource for departmental customers and visitors.
  • Coordinate rental calendar requests, update IT issues and manage rental database. Distribute mail/packages.
  • Create, update, revise and dispose of departmental files, some of which may include confidential materials; File materials/documents in established alphabetical, chronological and/or numerical filing systems.
  • Perform other related duties and participate in special projects as assigned


  • Minimum Qualifications Required:


    1. High school diploma or equivalent.

    2. Any one or combination totaling two (2) years (24 months) from the categories below:

    A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • Associate's Degree (60 semester hours) equals eighteen months (18 months)
    • 90 semester hours equals two (2) years (24 months)
    • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

    B. Work experience performing office/clerical activities, including the use of computer systems.

    3. One (1) year (12 months) of work experience comparable to the second level of this series.

    To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation

    To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/11953?c=uic

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