University Program Associate

North Carolina State University

$ 35,589 - $ 64,499

United States, North Carolina, Raleigh

Nov 04, 2024

Job Posting Information

Posting Number	PG194239SP
Internal Recruitment	No
Working Title	University Program Associate
Anticipated Hiring Range	$42,436 - $57,638
Work Schedule	Monday - Friday, 8am - 5pm
Job Location	Raleigh, NC
Department	Center on Genetic Engineering and Society GES
About the Department	The GES Center serves as a key regional, national and international hub of interdisciplinary analyses and inclusive dialogue surrounding emerging technologies and society. It takes the lead in using in-depth research and dialogue-based approaches to provide public with rigorous, trustworthy analyses of how products of GE technologies may impact society and the environment.
Essential Job Duties	The University Program Associate will be responsible for overseeing the implementation of most components of the Center's daily activities, which shall include, but are not limited to: Manage and monitor all GES Center grants including monthly reconciliations, burn rates, PMR's and closeouts. Oversee the GES Center budget. Keep the GES Executive Committee informed of budget. Process all financials, including vouchers, IDT's, JV's, purchase-card reconciler for Center p-card accounts, travel, reconciling all accounts monthly. Knowledge of University, state and federal policies and procedures - working knowledge of said policies regarding travel, spending (p-card and marketplace and vouchers), and different types of ledger accounts. Ability to resolve issues that arise with any of the above. Ability to effectively communicate policies to others. Respond to non-standard inquiries and advising others regarding university policies and procedures for non-standard situations. Additionally, organize and communicate with invited guests (local, national and international) to the university on all aspects of their visit, reimbursement, etc. Serve as liaison for human resources paperwork for hiring of employees and submitting salary distribution changes for the Center staff. Utilize advanced functionality of new and standard software applications simultaneously to perform work duties. Participate in implementing upcoming events by coordinating logistics, menu planning, overseeing the budget and processing all financials.
Other Responsibilities	Dissemination of all information to GES Executive Committee Contract maintenance for various contractors involved with GES Center projects: Monitor contracts for delivery of goods/services Assure delivered items meet contract specifications Write required reports Process and approve all student travel General clerical tasks such as managing calendars for group meetings, copying, scanning and filing documents Take official notes for all GES related meetings

Qualifications

Minimum Experience/Education	Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Excellent verbal and written communication skills Knowledge of NCSU Financials, Grants, and HR policies and procedures Must be organized and able to multi-task to meet deadlines Proficient in the advanced functionality of new and standard software applications simultaneously to perform work duties. Such software applications include: Wolfware (Moodle), Financials (Marketplace, vouchers, JV's, IDTs, P-card reconciliation, travel), PowerPoint, Word, Excel
Preferred Qualifications	Previous experience in an interdisciplinary program.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	10/02/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	10/09/2024
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions	In addition to your application, please submit a resume, cover letter, and the contact information for at least three (3) professional references.

Position Details

Position Number	00103756
Position Type	SHRA
Position Classification Band Title	University Program Associate
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 35,589 - $ 64,499
Salary Grade Equivalency	GN09
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	061901 - Center on Genetic Engineering and Society (GES)
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.