Grants and Contracts Manager

Job Summary:

The Grants and Contracts Manager is a full-time position responsible for oversight of administrative functions that support the research and education missions of the BDC. This role will provide high quality, creative, and solutions-oriented administration for the Basic Research Division and Clinical Epidemiology Division of the BDC. This position is responsible for establishing appropriate controls for managing the finances of sponsored projects, large educational programs, and gift funds of the BDC. The position will develop standardized processes, provide oversight, training and leadership to a team of 3-4 research administrators. This position works independently as well as collaboratively with faculty, staff, the Anschutz Medical Campus Office of Grants and Contracts, Finance, and the CU Foundation. This position will be faced with multiple priorities, as well as difficult situations, and will be required to be flexible, adaptive, and able to articulate thoughts and explanations to those with varying levels of understanding in finance and budgeting.

Key Responsibilities:

Supervision & Leadership

• Directly supervise 3-4 research administrators and lead a team of 4-5 staff in the completion of all Pre- and Post-Award activities.
• Plan and lead regular meetings with research administration team to foster employee growth and nurture a collaborative culture.
• Lead or participate in the education of pre- and post-award administrators, research staff and principal investigators in the process and proper fiscal management of sponsored projects.
• Monitor BDC grants portfolio and conduct analysis to ensure equitable distribution of research administration workload across the center.
• Recruit and train new employees as needed.

Sponsored Project Administration

• Monitor and conduct budget preparation, pre-award submission, forecasting, and process improvement within the scope of grants and contracts.
• Establish processes and controls to ensure timely and accurate post-award management of grants and contracts including award set up, establishment of subcontracts, subrecipient monitoring, reporting, no-cost extension and rebudgeting requests.
• Monitor and assist team to ensure purchasing and cost transfers adhere to sponsor and university policies and procedures.
• Monitor and assist team to ensure budget projections accurately reflect project activities.
• Prepare budget reporting and forecasting tools for internal and external constituents.
• Collaborate with sponsors, OGC and other leadership and support staff in implementation of BDC pre- and post-award administration.
• Develop, implement and manage projects to improve consistency and efficiency of internal business processes.
• Monitor spending of grants and programs against established budgets. Advise alternatives and recommend solutions related to solvency and expenditure issues.
• Serve as a resource to staff, researchers and affiliates regarding federal regulations, state laws, local policies and guidance regarding BDC research operations.
• Ensure compliance with sponsor, OGC and university policies and regulations.

Other

• Assist the DFA with BDC Research Incentive programs.
• Oversee and train staff in the creation of the Basic Research Division and Clinical Epidemiology Division annual budgets.
• Monitor funds and oversee fiscal staff in the maintenance and spending of philanthropic funds supporting research.
• Create budgets, set up contracts, and oversee finances of educational programs related to the dissemination of BDC research.

Work Location:

This role is eligible for a hybrid schedule of 3-4 days per week on campus and as needed for in-person meetings.

Why Join Us:

Barbara Davis Center for Childhood Diabetes (BDC) specializes in type 1 diabetes research and care for children and adults. Founded by Marvin and Barbara Davis in 1978, it is currently one of the largest diabetes institutes in the world. The BDC includes clinical care for pediatric and adult populations, clinical research, and basic and translational research. In collaboration with the Children's Hospital Colorado, BDC provides inpatient diabetes care and outreach diabetes service throughout Colorado and Wyoming. The Center employs over 225 people and generates over $34 million annually including but not limited to clinical revenue, gifts, grants and auxiliary funding sources.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in public administration, finance, accounting, business administration, or a directly related field from an accredited institution or a directly related field from an accredited institution
• The position requires at least four (4) years of diverse and progressively responsible experience including full-scope grant management, and direct responsibility for staff who perform tasks related to procurement, accounts payable, accounts receivable, financial reconciliation, salary allocations, budgeting, research administration, and/or contracting.
• Technical expertise in grant or contract administration, and internal and external policy and procedures.
  
  
  
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• in a higher education setting.
• Experience with grants and contracts from a variety of sponsors, federal and foundations.
• Experience writing and/or editing contract language and terms.
• Expert at utilizing Anschutz Medical Campus software and reporting systems.
• Expert at processes used in pre-award and post-award management of grants on the Anschutz Medical Campus, including routing grants and contracts, establishing new funds, reconciling finances, running projections, and closing inactive funds.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to manage several projects or tasks simultaneously and to exercise judgment when prioritizing projects.
• Significant knowledge of federal grant and contract regulations and policies.
• Strong problem-solving, analytical, and decision-making skills; ability to independently analyze and resolve complex problems as well as self-directed work capabilities.
• Exceptional attention to details required.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: BDCHR@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 10/25/2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $70,692 - $89,921.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.