Grants Research Services Senior Professional

Job Summary:

The University of Colorado Anschutz Medical Campus, Department of Pathology is seeking applications for a Research Services Senior Professional. This full-time, University Staff (non-classified) position will be responsible for managing program administration, logistical support, and financial management of grants and contracts for the Director of Finance and Administration, Vice Chair of Research and designees. It will include fiscal and administrative responsibilities for the effective operation of the grant management process, both pre-award and post-award. This will also include special projects and programs for Director of Finance and Administration, Vice-Chair of Research and Principal Investigators (PI).

This position will interact with Department Administration, faculty, sponsors, PRA's and on a regular basis. Effective, pro-active communication will be necessary across departmental and central administration lines. Excellent business conduct and presentation required, as well as ability to maintain effective lines of communication. Ability to work collaboratively with a wide range of faculty and staff, and receive mentoring from multiple levels of administration. Self-motivated to complete tasks and work ahead on projects, even in the absence of supervisors

This position will assist the Director of Finance and Administration with monitoring the integrity of Grant and Contract management accounting process in order to ensure that financial processes are maintained in an accurate and timely manner. Serves a as resource to faculty, and staff within the Department of Pathology to keep them informed of financial and administrative matters, and maintain proper compliance. This position is also responsible for the recording, analyzing and maintaining of paper and electronic financial records.

Key Responsibilities:

PRE-AWARD DUTIES 25%

• Assist with budget preparation and review prior to submission
• Manage and assists with grant application submission (paper and electronic)
• Work with Contracts and Grants Administration to facilitate all sub-contracts
• Assist with routing of grants and contracts for signatures
• Interact with PI's on the preparation of both sponsor and institutional forms to ensure all submission deadlines are met
• Maintain current files on all grant applications and approvals
• Facilitate COMIRB and IAACC requirements with PI oversight

POSTAWARD DUTIES 65%

• Program management and development
• Prepare and submit journal entries (JE) and payroll expense transfers (PET)
• Submit and approve Grant salary funding as indicted by award budget.
• Maintain files on all awarded/funded contracts and grants
• Track monthly expenses and other accounting activity including salary distribution and percent effort
• Report to PI's on status of grants on a monthly basis
• Create customized monthly reports that concisely itemize, interpret and compare expenditures relative to budget, balances and encumbrances on a monthly basis.
• Research and reconcile discrepancies
• Prepare journal correction entries, as needed
• Communicate with PI on any and all issues regarding grants and contracts administration.
• Review funding allocations on a monthly basis with PI and address budgetary issues and changes as needed
• Develop and maintain comprehensive calendar that includes all grant start, end and renewal dates, as well as all report submission deadlines.
• Assist with completion and timely submission of EPER forms
• Assist in preparation and submission of progress reports to funding agencies
• Logistics and ordering for designated grants/laboratories
• Logistics and ordering for designated grants/laboratories

GENERAL ADMINISTRATION DUTIES 10%

• Preparation of forms, correspondence and other materials on behalf of Vice Chair and designated PIs
• Maintain knowledge of UC SOM, UC OGC, and funding agency policies
• Assist DFA and on administrative issues as they arise, and document trends for strategic planning
• Conference and meeting planning

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus

Why Join Us:

Welcome to the Department of Pathology of the University of Colorado, Anschutz Medical Campus. The Department has grown substantially in the past 15 years, from 40 to 120 faculty in parallel with the remarkable growth of our hospital-based affiliates as well as the city and county of Denver. Our work is value driven and focused on scientific investigation, lifelong learning, and a balance of personal and professional values. In addition to a vibrant and highly competitive residency program with 25 positions, we offer 9 fellowships and participate in numerous graduate schools and the MD/PhD program of the CU School of Medicine. Our faculty and staff are diverse, and gender balanced, with women comprising 50% of our residents, Assistant, Associate and Full Professors (including those with tenure).

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution
• 2 years of professional level experience

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Master's degree from an accredited college or university in a related field.
• Experience working with University of Colorado Systems (ex. PeopleSoft HCM and FIS, Concur, etc.).
• Experience with fund accounting.
• Higher education accounting experience.
• Experience with contract and grant administration.
• Experience working with clinical data.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Path HR at PathHR@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by November 1, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as: $56,554-$71,936

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.