Team Coordinator, Admitting and Registration

Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical center, a large outpatient Clinic & Specialty Center, and a network of clinics in the North Loop, Whittier, and East Lake Street neighborhoods of Minneapolis, and in the suburban communities of Brooklyn Park, Golden Valley, Richfield, and St. Anthony Village. Hennepin Healthcare has a large psychiatric program, home care, and operates a research institute, philanthropic foundation, and Hennepin EMS. The system is operated by Hennepin Healthcare System, Inc., a subsidiary corporation of Hennepin County.

Equal Employment Opportunities: We believe equity is essential for optimal health outcomes and are committed to achieve optimal health for all by actively eliminating barriers due to racism, poverty, gender identity, and other determinants of health. We are committed to equitable care and working in an environment that celebrates, promotes, and protects diversity, equity, inclusion, and belonging. We are committed to bringing in individuals with new cultural perspectives to assist in creating a more equitable healthcare organization.

SUMMARY:
We are currently seeking a Team Coordinator to join our Admitting and Registration team. This 0.80 FTE role will primarily work on-site (SHIFT: Evenings/Nights 7:30 PM - 4:00 AM with rotating weekends).

Purpose of this position: To oversee, monitor, mentor, coach, and assist employees in the assigned department with daily operational issues in a manner that meets or exceeds expectations for courtesy, sense of urgency, and understanding of issues and accuracy of response

RESPONSIBILITIES:

• Supports employees in their daily activities
• Assists and/or supports management with coaching, training, and onboarding of assigned department employees
• Monitors and performs quality assurance audits to gauge competency of employees in the area of assigned discipline
• Monitors operational demand to ensure service level agreements are met
• Assists management with monitoring schedule adherence and productivity expectations
• Assumes a key team player role with other HHS teams, exchanging information, receiving, and delegating tasks as appropriate to the team to meet goals
• Accepts escalated Supervisor/Manager inquiries from patients, physicians, and clinic staff and resolves the problem
• Responds to requests for information and support services from other HHS departments as requested
• Participates in building/maintaining relationship with all HHS departments and HHS department leadership
• Participates fully in department quality and improvement initiatives
• Maintains flexibility in work schedules to meet business needs including overtime
• Reviews and investigates potential errors to determine if the error was caused by a workflow, a system/technology, or by an employee. Provides necessary coaching and or recommendations on enhancing workflows, resources, or leveraging technology within Epic or a specific department application(s)
• Actively works with our EHR team as a department SME. Testing, training, and communication for Epic upgrades
• Other duties as assigned

QUALIFICATIONS:
Minimum Qualifications:

• Three years data look-up/data entry experience
• Three years' experience in customer service involving complex analytical problem-solving skills
• Three years' experience in a healthcare setting with emphasis in a customer service/medical industry

-OR-

• An approved equivalent combination of education and experience

Knowledge/ Skills/ Abilities:

• Experience in a team lead role highly preferred
• Healthcare operations experience highly preferred
• Knowledge of basic medical insurance theory highly preferred
• Basic knowledge of medical terminology
• Ability to organize work under pressure
• Ability to type 45 w.p.m. or greater
• Time management and sound decision-making skills
• Ability to work in a fast-paced, continually changing environment
• Knowledge of all software and hardware computerized equipment used by HHS departments
• Superior written and communicative skills
• Excellent data mining and data reporting skills

You've made the right choice in considering Hennepin Healthcare for your employment. We offer a wealth of opportunities for individuals who want to make an impact in our patients' lives. We are dedicated to providing Equal Employment Opportunities to both current and prospective employees. We are driven to connect talented individuals with life-changing career opportunities, enabling you to provide exceptional care without exception. Thank you for considering Hennepin Healthcare as a future employer.

Please Note: Offers of employment from Hennepin Healthcare are conditional and contingent upon successful clearance of all background checks and pre-employment requirements.

• We offer a competitive pay rate based on your skills, licensure/certifications, education, experience related to this position, and internal equity.
• We provide an extensive benefits program that includes Medical; Dental; Vision; Life, Short and Long-term Term Disability Insurance; Retirement Funds; Paid Time Off; Tuition reimbursement; and license and Certification reimbursement (Available ONLY for benefit eligible positions).
• For a complete list of our benefits, please visit our career site on why you should work for us.