Student Affairs Facility Manager

Duties

• Collaborate with Facilities Management (FM) to coordinate and schedule preventative, routine, and deferred maintenance, risk management and safety audits.
• Collaborate with FM and Director of Space Planning and Management for Student Affairs on capital priorities and on-site contractor needs.
• Monitor cleanliness of facilities and alert custodial services of any issues. Address any quality and scope issues with custodial management that are included in service agreements.
• Conduct daily rounds of Student Affairs managed facilities.
• Submit work orders to FM for maintenance needs and monitor progress. Track costs for work orders not covered by service agreements.
• Maintain facility-related records and provide facility-related information for various departments.
• Manage scheduling and receipt of internal large deliveries.
• Provide badge access and secure facilities using controlled access management system according to master reservation schedule.
• Serve as facility point-of-contact for emergency responses and critical incidents and participate in emergency preparedness training.
• Foster a safe working environment by instructing and monitoring compliance of facility-related policies and procedures. Implement, assess, and continually improve departmental policies and procedures to enhance facility user experiences.
• Establish, maintain, and develop professional relationships between service providers, such as FM employees, building tenants, vendors, and facility users.
• Manage and maintain inventory of equipment for small repairs and restocking.
• Distribute signage, materials, and assist with facility posting and chalking compliance.
• Assist in tracking expenses and funding commitments for facility-related operational expenses.
• Assist Event Management and AV/Technology teams with custodial requests, safety/security concerns, access needs, emergency management planning, and FM requests/repairs related to special events/meetings/performances.
• Anticipate requirements and deadlines for recurring events and projects, and ensure all tasks are completed in a timely manner.
• Participate in professional and departmental development through active roles in meetings, workshops, university training seminars, and special projects.
• Maintain a reputation of professionalism through appearance, demeanor, and performance.
• Supervise the Assistant Facility Manager and others as needed.
• Serve as a designated employee to maintain or restore critical facility operations during emergency events.
• In addition to the above job responsibilities, other duties may be assigned.

Particular attention must be given to facility support for university-wide major events (e.g., Final Exercises, Reunions, and Summer/Fall Orientation) and other high-profile activities.

Responsibilities include:

• Training and supervising professional staff
• Recruiting, hiring, training, and supervision of student employees
• Coordinating an annual student staff training.

Minimum Qualifications:

Education: Bachelor's degree

Experience: At least four years of experience.

Supervision:

The position is responsible for training and supervising professional staff working during evening and weekend hours.

Required Skills, Knowledge and Abilities:

Facilities management; supervision experience; customer service engagement; and familiarity with digital and web-based presentation technologies. Individual must be able to troubleshoot issues quickly and efficiently. Flexible schedule and excellent oral and written communication skills are a must.

Preferred:

Experience with electronic access control systems and design software (e.g., AutoCAD) is preferred.

Compensation and Benefits:

The anticipated hiring range for this position is $65,000.00 - 80,000.00 annually, commensurate with qualifications and experience. The successful candidate will pass a background check. This is an exempt-level, benefited position with UVa benefits. Employee's benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs
• Retirement benefits
• Tuition and professional development benefits
• Employee wellness program featuring activities to earn up to $500/year.

To Apply:

Please apply through the UVA Job Board, and search for R0066116. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

• Resume
• Cover letter

Applications that do not contain all required documents will not receive full consideration. References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three references is required. For questions about the application process, please contact Michele Jarman, Academic Recruiter. This position will not sponsor cases for immigration.

Physical Demands:

Will require frequent traveling, standing, and climbing stairs to access buildings and facilities in order to assess conditions and review facility projects. The position will require occasional light lifting, bending and stooping, in addition to the use of desktop computers in an office environment.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.