Documentation Imaging Specialist

Northside Hospital is award-winning, state-of-the-art, and continually growing. Constantly expanding the quality and reach of our care to our patients and communities creates even more opportunity for the best healthcare professionals in Atlanta and beyond. Discover all the possibilities of a career at Northside today.

Responsible for converting paper records to electronic images utilizing the Document Imaging and Indexing System and work queue to make the medical records available for viewing within 48 hours of discharge.

PRIMARY DUTIES AND RESPONSIBILITIES

1. Performs all aspects of the Document Imaging functions for the legal medical record.
2. Ensures documentation created by healthcare practitioners on paper is scanned, indexed and validated within 48 hours from the date of discharge to support the safety of the patient and aligns with all federal, state, or regulatory guidelines
3. After scanning the documents, the Specialist will perform a quality check on the documents to ensure the accuracy of data for each patient is correct and inclusive of all data received for patient safety, including legibility.
4. The Document Imaging Specialist will perform all tasks within defined expectations for productivity and quality, to ensure the integrity of the legal medical record
5. Keeps all patient information confidential and abides with Privacy and Security regulations
6. Prepares, indexes and scans medical record documentation according to specifications with high degree of accuracy and quality
7. Verifies and validates image/documentation based on impact for clinical access and workflow
8. Performs document imaging duties at an established production rate and meets quality expectations to ensure the integrity of the legal health record
9. Ensures corrections of documentation are made in a timely manner to ensure patient safety
10. Responsible for DI equipment maintenance and supplies, notifying appropriate leadership team members when supplies or low and need to be reordered
11. Maintain satisfactory participation and attendance at required and non-required meetings and staff development programs
12. Determines readiness of batch for quality control process
13. Performs actual scanning of documents with a high degree of accuracy and at a satisfactory pace
14. Fosters working relationships with other departments to ensure timely resolution related to any issues within these workflows

1. High School Diploma or GED
2. Minimum three (3) years equivalent work experience with similar work assignments roles, and responsibilities
3. Ability to meet standardized productivity metrics/goals
4. Ability to troubleshoot with analytical and comprehension skills of technical information
5. Ability to successfully complete generic and department-specific skills validation and competency testing
6. Must be comfortable in a computer-based workflow
7. Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multi task
8. Strongly proficient with computer programs with word processing: Outlook, Excel, Word

Preferred:

1. RHIT/RHIA in lieu of experience equivalent to work experience
2. Internal Candidates: A combination of the above qualifications and proven success will be considered within HIM leader discretion
3. Strong working knowledge of HIPAA requirements