Dean's Academic Personnel Analyst - 132678

• This position is open until filled. First Review Date 11/1/24.

As a member of the Dean's Office Academic Personnel team this position will analyze academic files at both the Dean's Office and Departmental levels. For the Dean's Office AP team, conduct independent review and analysis of assigned academic appointment and review files for Senate Faculty, Unit 18 Lecturers, and Academics such as Research Scientists, Project Scientists, and Academic Coordinators, ensure compliance with campus and University policy and procedure and make recommendations for resolution of problems. Provide counsel regarding academic and temporary academic personnel issues and actions to departmental chairs, staff, Dean, and other campus administrators. Compose and/or edit a wide variety of correspondence for the signature of the Dean. Participate in the development, analysis, and implementation of new policies.

In addition, the Academic HR Analyst will provide Academic Personnel support at the department level and act as the AP Partner for all Physical Sciences department AP staff. Independently responsible for managing all aspects of academic personnel actions. Provides guidance, analysis, and interpretation, and makes recommendations to the chair, faculty, Chief Administrative Officer (CAO), and the Human Resources Manager on matters involving academic personnel administration, including recruitment, advancement, compensation, benefits, leaves of absence, faculty relations, and visa/immigration issues for all professorial titles. Analyzes and formulates policy and procedures for departmental academic personnel activities. Participates in faculty meetings to provide policy interpretation, historical data, and exception analysis. Initiate and coordinate recruitment efforts, appointments, advancements, visas, and recalls. Ensure compliance with Academic Affirmative Action requirements. Review, assess, and recommend revisions to existing policies and procedures; develop and formulate changes. Interact with Academic Personnel staff throughout the general campus, SIO, and UC Health for joint appointments. Serve as the primary point of contact for Academic Personnel Services (APS) and the Physical Sciences Dean's office on matters related to faculty.

• This is a hybrid position, which will require 2 onsite days per week. Occasional evenings and weekends may be required. Must be willing to work additional hours during peak times and/or flexible schedule to accommodate business needs.

• Demonstrated knowledge and experience in the analysis and interpretation of higher institution policies, practices, and procedures (College/Campus/University preferred) for academic personnel and their application to all academic titles.

• Knowledge of the academic process and experience managing a broad scope of complex personnel and related functions including academic personnel and academic recruitments.

• Knowledge of human resources management systems and other related business software programs and systems.

• Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.

• Critical thinking and applied problem-solving skills to research and analyze complex information and/or problems related to academic personnel in an objective manner. Analytical skills to anticipate and forecast the impact of potential action. Proven ability to develop logical conclusions and recommend sound and creative solutions.

• Demonstrated excellent interpersonal skills to communicate and handle difficult, sensitive, and/or confidential matters in a pleasant, diplomatic, effective, and expedient manner. Ability to represent policies and coach departmental staff on proper procedures to obtain positive results.

• Strong organizational skills to coordinate large volumes of work, establish priorities, and meet deadlines. Demonstrated experience in maintaining a high degree of accuracy and attention to detail under the pressure of deadlines, while working with constant interruptions.

• Demonstrated excellent writing skills to independently compose and edit documents effectively. Knowledge of correct spelling and grammar and excellent proofreading skills. Excellent communication skills and ability to communicate technical and nuanced information in person, by telephone, or by e-mail.

• Demonstrated experience in maintaining the confidentiality of personnel or other sensitive data and issues and exercising discretion in dealing with controversial or potentially sensitive topics. Proven experience in exercising independent judgment and discretion.

• Demonstrated ability to interact with a diverse group of people and clientele. Initiative to follow up on projects and to be proactive.

• Computer skills to quickly and accurately produce reports, correspondence, proposals, etc. Ability to learn new software programs.

• Mathematical skills sufficient to calculate or evaluate non-standard salaries and levels of additional compensation, service credit, and salary differentials.

• Demonstrated ability to interpret policies and procedures, propose solutions, and apply them to non-recurring situations.

• Ability to diplomatically persevere in assisting academics to meet established deadlines.

• Job offer is contingent upon a satisfactory clearance based on FBI and DOJ background check results.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace